To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions. 

GENERAL JOB SUMMARY:

The department assistant provides administrative support to staff, faculty, and leadership within the department. This role ensures smooth day-to-day operations by supporting communications, budgets, records, and frontline customer service.

This position will work 40 hours per week, Monday through Friday, usually from 8:00am-5:00pm.  Due to events for this department, hours may shift for occasional evening or weekend work for event support. 

UNIVERSAL CORE COMPETENCIES:  

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence. 
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.  
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.  
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.  
• Lead- regardless of title, through positive influence. 

• Serve as the first point of contact for the department office (in person, phone, and email).
• Manage calendars, prepare agendas and minutes, and maintain departmental documents.
• Initiate and track purchases, travel requests, reimbursements, part-time payroll authorizations, and purchase orders.
• Maintain budget and expenditure records, including PCard reconciliation.
• Support all department faculty and staff with access to systems/materials.
• Maintain accurate, timely compliance by managing required system data and ensuring students and faculty complete assigned tasks and deadlines.
• Assist students with information and referrals to appropriate college services.
• Maintain department contact information, files, spreadsheets, and shared drives.
• Coordinate printing, mail, and materials for classes.
• Under the direction of the dean or associate dean, send department communications
• Perform additional duties as assigned to support evolving departmental and institutional priorities.
• Coordinate department meetings, advisory committee functions, recruitment activities, special events, and related logistics.
• Provide advanced administrative support to the dean and associate dean, including project coordination, report preparation, and confidential administrative activities.

PERFORMANCE EXPECTATIONS:

• Demonstrate professionalism, punctuality, and responsibility while independently managing tasks at the department front desk. 
• Maintain confidentiality and accuracy in handling student records and department documents. 
• Communicate clearly and respectfully with diverse groups of students, faculty, staff, and campus visitors. 
• Take the initiative to identify tasks that need to be completed, ask questions, and seek clarification when needed. 
• Exhibit attention to detail and commitment to accuracy when assisting with departmental operations. 
• Adapt to shifting priorities and assist with a variety of tasks depending on department needs. 
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences. 

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping.  Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing. The position involves occasional (10-33%) driving to events and meetings away from KCC’s main campus. 

• Associate’s degree in a related field  plus two years related experience

• Possess a good working knowledge of personal computers and Microsoft Office products, with an emphasis on Sharepoint, Outlook, Word and Excel. 
• Knowledge of standard office equipment. 

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS: 

• Experience in an educational setting