Accounts Payable Specialist

Kinseth Hospitality Corp

Coralville, IA     Full Time
  • Daily approving of AP Invoices submitted by property GM’s thru OneSource
  • Daily approving of Company Credit Cards submitted to corporate
  • Monthly reconciliation for Prime Vendor accounts assigned for each location on a monthly basis, all necessary research and follow through with hotels regarding discrepancies account reconciliation and verification as processing trial balance for each property
  • Help with new vendor setup in accounting system- Dynamics Great Plains.
  • Professional written and oral communication to GM’s and DO’s on process’s and procedures as it relates to Vendor Invoicing
  • Help to issue and process weekly, monthly, quarterly and annual forms needed for AP purposes.
  • Be knowledgeable of processes to explain proper procedures and reasons behind policies
  • Providing assistance and possible reconciliation to problems the property may be experiencing
  • Work closely with other staff in admin office including but not limited to staff accountants, admin staff, marketing and upper management.
  • Serving as a reference tool for all Accounts Payable processing of invoices, operational and financial questions asked and knowing who can support you in each area for questions
  • Auditing of work sent to corporate to ensure procedures are followed and communicating problems noted to properties and management
  • Auditing and questioning policy/procedure/events to ensure that honesty and integrity prevails throughout
  • Serve as a reference – consistent professional feedback/communication/email/tickler/etc
  • Customer service – ensuring that an attitude of customer service is prevalent in our organization through serving our customers (properties)
  • Enhancing systems, procedures, and manuals to assist our staff in doing their jobs (ie: restaurant/bar manual, employee manuals, employee administration/policy handbooks, benefit manual, accountant handbook, front desk procedure guide, etc)
  • Education and enforcement of communication on policies and procedures
  • Other duties assigned as it relates to the accounting functions at corporate office