Senior Purchasing Agent

University of Iowa

Job Reference #: 19003623

The mission of the University of Iowa Purchasing Department is to obtain quality goods and services at the lowest reasonable cost, while operating at the highest standards of ethical conduct. The purchasing department accomplish this through cooperative team interaction and continuous quality improvement in support of the overall goals of Finance and Operations.
Summary of Position 
Senior Purchasing Agent position for an individual proficient in procurement principles, bidding, complex negotiations, and contracting for a variety of goods and services, including medical goods and services. This role will manage and monitor contracts while ensuring compliance with contract terms. The individual will participate in and lead implementation of new contract programs, resolve contract performance and payment issues, and maintain related purchase orders, contracts, catalog items and numerous strategic sourcing opportunities. This person will exercise considerable knowledge of contract administration as well as research and analyze commodities and services to maximize cost savings. Individual will evaluate and recommend appropriate methods for procuring requested goods and services. This position may pr ovide functional and/or administrative supervision of staff.
Job Responsibilities Include:
  • Implement, manage and monitor a complex portfolio purchasing contracts to ensure compliance with contract terms.
  • Administer the University’s procurement process including the evaluation and processing of requisitions, bids, audits and numerous strategic sourcing opportunities.
  • Negotiations of new and on-going complex medical and non-medical contracts.
  • Analyze contract and supplier performance, negotiate and resolve contract disputes and problems. Research or query system as needed.
  • Recommend termination of a contract as necessary, i.e. non-performance, contract awarded to a new supplier. 
  • Develop written technical bid specifications, issue, manage and award competitive Request for Quotations, Request for Proposals and Requests for Qualifications for major and complex acquisitions. 
  • Consult frequently with customers to discuss, evaluate and plan for current and future needs. Research market conditions and determine trends. 
  • Actively pursue opportunities for customer involvement in improving the purchasing process including policy and procedural matters, commodities, supplier selection, analysis, enhancing contract value/performance, and award of bids. 
  • Maintain a proficient knowledge of contract administration.
  • Research and analyze specific commodities to maximize cost savings. 
  • Research, analyze and pursue new initiatives to benefit users, campus and Regents.
  • Contribute to the effective implementation of new systems or processes that add value and enhances the purchasing process. 
  • Must be able to work independently, completes assigned tasks in an efficient manner.
  • Make basic decisions regarding purchases.
  • Involve the Purchasing leadership on increasingly complicated purchases, bids or contracts. 
  • Obtain information about suppliers and commodities. 
  • Work directly with departments, Accounts Payable, and suppliers to resolve pricing issues with suppliers. 
  • Participate in the strategic planning for the department.
  • Understand current strategic plan for the Purchasing Department.
  • Must be able to problem solve and implement solutions independently and as part of a team. 
  • Make decisions or recommendations on based upon analysis of purchasing data. 
  • Effectively use analytical tools (data bases, spread sheets) to document, assess and analyze information to support decisions. 
  • Maintain commitment to business affirmative action at the University of Iowa by promoting the State of Iowa Targeted Small Business and Iowa Small Business programs through recruiting, encouraging and supporting those suppliers. 
  • Maintain strict adherence to the Anti-kickback Law of 1986, and follow and subscribe to the National Association of Educational Procurement (NAEP) Code of Ethics. 
  • Serve on assigned Department, University, and Regent cross-functional teams and committees. 
  • Ensure compliance with Federal and State Laws, Regents and University policies and procedures.
  • Represent the University at professional functions. 
  • Promote strategic collaboration of external purchasing activities for procedural compliance. 

The University of Iowa 
The University of Iowa is one of the nation’s premier public research universities, with 11 colleges offering internationally recognized programs in disciplines ranging from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. Iowa draws nearly 33,000 students from more than 100 countries and all 50 U.S. states, and employs about 29,500 faculty and staff.
The university is located along the picturesque Iowa River in Iowa City, a city of some 77,000 people (170,000+ in the metro area) regularly ranked as one of the nation’s best places to live. Iowa City is less than four hours from Chicago and within five hours of Minneapolis, St. Louis, and Kansas City, readily accessible via interstate highways and a regional airport 30 minutes away.
Application details 
The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Applicants who fail to submit all the required materials will not be eligible for an interview.
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact:
Renee Funk
Successful candidates will be subject to a criminal background check. Professional references will be requested at a later time in the recruitment process.
Education Requirement
A Bachelor’s degree in Business Administration or a related field, or the equivalent combination of education and experience is required.
Experience Required
  • Minimum of 3 years’ experience in procurement processes is required.
  • Must be proficient in computer software applications.
  • Good organizational and analytical/statistical skills are required.
  • Strong customer service skills are required.
  • Excellent written and verbal communication skills are required. A writing sample will be required at time of interview.
  • Advanced skills in Microsoft Office, such as Excel and Word, are required. Excel work sample will be given pre-interview or at the time of interview. 
Desirable Qualifications
  • Knowledge of strategic sourcing and automated purchasing system is desirable. 
  • Experience with purchasing of numerous items and services, including medical products and services, is desirable.
  • Some experience with MS Access is desirable. 
  • Knowledge of University business policies and procedures are desirable. 
  • Familiarity with PeopleSoft/Oracle purchasing and contract module is desirable.
  • Master of Business Administration is desirable. 
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Application Instructions:

Please attach a resume and cover letter as part of the application process. A cover letter is required for consideration for this position and should be attached as the first page of your resume.

Job ID: 69009

Posted 11 days ago

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