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Manager of Transportation

Cedar Rapids, IA

Job Information:

Title:   Manager of Transportation

Reports to:   Executive Director – Business Services/Board Treasurer

Supervises:  All Transportation Personnel
Salary: $101,760.86
The Manager of Transportation provides leadership in operating a major department devoted to quality student transportation services and fleet maintenance. The Manager is responsible for supervising the maintenance and operation of a safe, efficient and economical transportation system and fleet maintenance system for the Cedar Rapids Community School District.

Essential functions of this position include, but are not limited to the following:
  • Supervise and control the timely preparation and filing of all required Student Transportation Reports.
  • Coordinate the implementation of rules of conduct for transported students with District administration.
  • Assist the Human Resources Department in the interviewing and selection of transportation personnel.
  • Direct, supervise, and evaluate transportation personnel.
  • Assures that the Transportation Department is customer-focused and responsive to the needs of students, parents, school staff, etc.
  • Assures that efficient and effective processes are implemented in the department, to include a continuous review of best practices in other departments and benchmarking against these practices.
  • Assures that an effective communications plan is in effect with all department employees to include regular and accurate sharing of information, shared decision-making, open door policies and other ways to make employees feel good about their work in the department.
  • Monitors and approves a comprehensive training program for the staff; provides necessary instructions to staff in developing best practices and techniques in training new hire and existing employees; assures that a program of invitational training is in place throughout the school year that includes an emphasis on respectful relations between all student riders and department staff who transport them.
  • Recommends, supervises and evaluates bus drivers, transportation assistants and garage employees; supervises the training of bus drivers and mechanics in compliance with state laws and regulations;
  • Projects staffing requirements in conjunction with bus routes and schedules and communicates clearly with District administration on the estimated cost impacts of these changes.
  • Prepares budget requests and monitors the annual budget for transportation and maintenance, making purchases in accordance with approved district policies and regulations.
  • Effectively manages all routing and scheduling of buses and other department vehicles by using the Transfinder routing system and Power School student information system and all other related subsystems.
  • Effectively responds to complaints from parents and staff regarding transportation problems; conferring with representatives from other agencies on transportation matters and weather/road conditions; evaluating school bus service through personal observation, conferences with drivers, school administrators and parents; and provides for service to special-needs students.
  • Supervises the maintenance of school buses.
  • Supervises the co-curricular and other special transportation needs of the Cedar Rapids Community School District by providing personnel and transportation for field trips, athletic trips and non-school related charter trips.
  • Prepares for the Executive Director of Business Services periodic reports on the efficiency, effectiveness and future needs of the transportation and vehicular maintenance programs.
  • Keep abreast of developments in areas of responsibility.
  • Keep abreast of laws, regulations, policies and procedures related to District transportation services.
  • Coordinate with public entities to pool resources and improve efficiencies.
  • Evaluates road conditions and make recommendations regarding school closings due to weather and emergencies; serves as liaison with media, other departments, parents, and other agencies; responds to difficult questions/concerns from parents, principals and public.
  • Maintains records, files, reports and correspondence concerning maintenance activity, labor utilization, transportation system and equipment condition.
  • Performs other related duties as required.

The following are required:

  • Equivalent of a Bachelor degree in business, leadership or a related area and 8-10 years of administrative experience at organizational management levels, preferably in an educational or governmental setting.
  • Experience with pupil transportation and vehicle fleet management.
  • Functional experience with commonly used computers and programs. 
  • Demonstrated ability to communicate complex ideas effectively both orally and in writing.
  • Demonstrated ability to manage and engage large numbers of employees toward accomplishing a mission and goals.

The following requirements are highly desirable:
  • Knowledge of the Transfinder Routing System and Power School Student information system. 
  • Experience with labor relations and negotiations. 
  • Demonstrated skill in leading major organizations including the analysis, development and application of budgets. 
  • Experience as a trainer of leadership skills.
Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc.  Ability to write reports effectively and communications to administrators, colleagues, parents, students and staff.   Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students.

Ability to perform basic mathematical functions. Ability to use spreadsheets and reporting documents that assist with the computation of data.

Ability to solve problems effectively.  Ability to interpret and implement a variety of instructions furnished in written, oral, diagram or schedule form.

Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students.  Ability to speak clearly and concisely both in oral and written communication.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; and talk and hear.  The employee will frequently use hands and fingers to type/word process, file documents, manipulate papers, and use a copying machine. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 -24 inches and on occasion up to 36 inches.   The employee continuously uses hand strength to grasp items.  The employee will frequently bend or twist at the neck and trunk while performing the duties of this job.  

The employee must occasionally lift and/or move up to 50 pounds 0 - 12 feet and occasionally up to 20 feet, such as office materials, desks, chairs, and boxes.  The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is often quiet but may become loud in large group settings.  The position requires the commitment of professional working hours that will require the employee arrive and leave as directed and may require the employee to extend beyond a typical 7:30 a.m. to 3:30 p.m. workday. The employee will usually work in indoor temperatures but will be required to work occasionally in outdoor environments.

The information contained in this job description complies with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  The individuals holding this position perform additional duties and additional duties may be assigned.

The Cedar Rapids Community School District is an Equal Opportunity Employer.  The district does not discriminate based on race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.

Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer.  If you or someone you know requires accommodation in the hiring process, contact the Executive Director of Human Resources at 319-558-2747.

Posted 02/02/18

Job ID: 63216