Legal Assistant

Linn County

LINN COUNTY ATTORNEY’S OFFICE

HOURLY WAGE: Beginning: $25.74    •    Level 1: $26.86    •    Level 2: $28.03    •    Level 3: $29.25
(above wages are effective 7/1/21)

To provide administrative services and paraprofessional legal support to staff attorneys and/or other staff.  Work is performed with considerable independence and in accordance with established regulations, policies and procedures.  The incumbent may also serve as a personal secretary, which would include highly confidential clerical duties and/or information related to Chapter 20 Public Employment Relations Act.  The work requires the exercise of a high level of discretion and the application of administrative and business management skills.  The Legal Assistant reports directly to the County Attorney, First Assistant County Attorney and/or Office Manager. Analyzes and investigates corpus problems and other evidentiary problems and summarizes information in detailed written form.  Conducts legal research for particular issues as assigned by attorneys using periodicals, law library, public records, applicable precedents, legal opinions, statues and orders by computerized information or hard copy and offices. Prepares and drafts legal documents for filing with courts and the necessary document correspondence.  Performs case preparation duties including reviewing case records, assembling necessary information and updating case process. Analyzes and organizes facts and evidence and presents material in written form. Interviews persons in person and over the telephone regarding complaints, depositions and statements. Performs administrative duties including basic research, filing, mailings and telephone communications.  Maintains and updates computer database programs(s). Prepares and types statistical reports, letters, memos, legal documents, ordinances, directives and related materials.  Makes and keeps track of appointments.  Screens telephones calls and handles personally, if possible; and provides information based on knowledge of policies, regulations or department head’s viewpoint. Performs payroll duties for civil division and provides back up payroll support to Office Manager for all County Attorney divisions.  Collaborates with Office Manager on budgeting process specifically for courthouse law library and library needs for Linn County Attorney’s Office. Needs to use and/or acquire the necessary technical informational skills to access, transfer, maintain, edit and redact photographic and video evidence in a digital format and to prepare said photographic and video evidence for court proceedings. Handle moderate levels of stress, meet deadlines, and solve problems appropriate to the position. Obtains digital media from the applicable law enforcement agency, including but not limited to copies of squad car video, interview/OWI room video, body cam video, third party video, audio recordings, 911 recordings and still photos. Review and confirms the functionality of digital media provided by law enforcement agencies. Redacts protected information from police reports and recordings, electronically and manually, for discovery, court and trial purposes. Performs other duties as assigned; regular work attendance is required. Knows the products they personally produce and the customers of each product. Listens to the “Voice of the Customer” and closes gaps between customer expectations and experience whenever possible.

QUALIFICATIONS:    

  • Associate’s degree in legal assistant program or related field required.
  • Three (3) to five (5) years of experience as a legal assistant required.
  • Additional relevant education or directly related experience may count towards minimum qualifications on a year for year basis at the discretion of the hiring manager.
  • Required to prioritize work to meet deadlines on work which has an impact on case presentation by attorneys.
  • Ability to communicate orally with clients and the public using a telephone and in a face-to-face setting.
  • Ability to read and interpret policies and procedures.
  • Knowledge and ability to research laws, rules and regulations relating to employment law, worker’s compensation and civil litigation procedures/processes.
  • Ability to produce written documents using proper sentence structure, punctuation, grammar and spelling.
  • Ability to accurately complete mathematical calculations to determine benefits for employees, verify totals and find/correct errors, complete monthly billings and verify spreadsheets.
  • Knowledge of legal terminology, principles, precedents, procedures and research methods.  
  • Knowledge of procedures, functions, and interrelationships of the criminal justice system and county government.  
  • Knowledge of investigation and interviewing techniques and procedures.
  • Skill in the use of typewriter, calculator, word processing and spreadsheet computer applications (prefer Microsoft Word and Excel) and other office equipment.
  • Must pass a County physical examination which includes a drug test after offer of employment.
  • Subject to criminal background and credit history review.

SHIFT: 8:00 a.m. – 4:30 p.m.    Monday – Friday 

SALARY: Please see top of job posting. 

Job Benefits:

Check out the County's great benefits! You can learn details at https://www.linncounty.org/benefits (scroll down and click on "Confidential Benefit Summary"). 

COVID-19 Precautions:

New hire orientation:  

Social distancing will be practiced. The CDC recommends and Linn County encourages unvaccinated individuals to continue to wear a face mask. Likewise, even if individuals are fully vaccinated and are simply more comfortable continuing to wear a face mask, they are welcome to do so.

Application Instructions:

Apply online by clicking apply now.

DEADLINE: Wednesday, June 16, 2021 at 5:00 p.m.

Job ID: 75251

Posted 13 days ago

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