Office Assistant (Part-time)

Kirkwood Community College

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

 

Primarily on weekdays during the afternoon hours.  Mostly Noon to 5:00 pm. 

GENERAL JOB SUMMARY: 

Under limited supervision, performs student support and general office support work at the Kirkwood Regional Center at the University of Iowa (KRCUI) in Coralville. Duties to include but not limited to: coordinating student materials for Kirkwood classes; composing routine student correspondence; assisting with student assessments; provide general software support to students; proctoring student exams; assisting with event setup and monitoring: maintaining records and general information that requires knowledge of policies and procedures related to Kirkwood Community College and KRCUI initiatives.  This position may require working a rare evening or weekend event.

 

UNIVERSAL CORE COMPETENCIES: 
  • Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
  • Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions. 
  • Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment. 
  • Perseverance- commitment to excellence even in the face of adversity or delay in achieving success. 
  • Lead- regardless of title, through positive influence. 


DUTIES/RESPONSIBILITIES:

  • Provide positive, student, faculty and customer service with frequent interruptions
  • Perform various office clerical duties including filing, typing, scanning, maintaining copiers and other equipment, ordering supplies, sorting/distributing mail, etc.
  • Coordinate student support services for students in collaboration with campus departments.
  • Assist in the scheduling, promotion, registration, and starting of all Kirkwood offerings.
  • Assist with general software support to students.
  • Provide general classroom basic computer and audio visual support.
  • Assit in troubleshooting and scheduling center events including audio visual and presentation.
  • Assist with student life, registration and orientation activities for students.
  • Answer and/or re-direct basic inquiries from internal and external customers either via phone calls, email or in person.  
  • Perform other related work duties as assigned.
 PERFORMANCE EXPECTATIONS:
  • Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
  • Exhibit skill in working accurately with complex details.
  • Must remain calm when confronted with many competing demands for attention.
  • Must develop a comprehensive knowledge of the college’s organization and personnel.
  • Must have comfort level for working in colleague database and college testing software
  • Must be a positive individual and possess excellent customer services skills.
  • Be able to handle confidential information in a professional manner.
  • Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.  

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

 

MINIMUM QUALIFICATIONS:

  • High school diploma or equivalency required. Any combination of office/clerical experience and/or post–secondary office support training equivalent to two years of experience OR an appropriate Associates Degree.
  • Must have at least one year experience using word processing and computer equipment. Must be able to type at an acceptable level and experience with spreadsheets, databases, and presentation software preferred with computerized record systems helpful. 
PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:
  • AA Degree preferred.
  • Two years related office experience and excellent computer skills and office equipment including—Microsoft Office, Image Now, Datatel, fax printer and copy machines.
  • Social Media management experience preferred.
EEO AA/STATEMENT:

Kirkwood Community College shall not engage in nor allow unlawful discrimination against any employee or applicant for employment. This includes all employment practices, hiring practices, and unwelcome harassment of applicants or employees based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information or actual or potential parental, family, marital status or veteran status. If you have questions or complaints related to compliance with the policy please contact the Vice President of Human Resources at Kirkwood Community College, 313 Kirkwood Hall, 6301 Kirkwood Blvd., SW, Cedar Rapids, IA 52404, Telephone: 319-398-5572,  Email: equity@Kirkwood.edu or the director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, TDD (800) 877-8339 Email: OCR.Chicago@ed.gov.

Job ID: 83332

Posted 10 days ago

Share This Job