HR Coordinator - Safety and Security

The University of Iowa

Job Reference #: 22004989

The University of Iowa Hospitals and Clinics department of Safety & Security is seeking a HR Coordinator to provide support for the effective delivery of human resources duties in the department. This position will provide human resource services to the department of Safety and Security. As a member of the Human Resources team for S&S, this position serves as liaison between the department and the UI Health Care Human Resources Office to provide primary HR consultation and guidance to departmental leadership, supervisors and employees on all HR functions while making high-level independent decisions (related to HR activities). Key areas of responsibility include HR transactions, maintenance of employee information, consultation, compliance, compensation and employment, reward and recognition, performanc e and leave management, recruitment and retention, and communication and strategic planning and analysis. 

  • Assist with the management of day-to-day human resources activities for S&S; serve as resource and advisor to administrators, supervisors and staff and liaison to internal and external organizations and departments relative to human resources issues and activities 
  • Assist in the recruitment process for Professional and Scientific, Merit, and student staff. Identify recruitment strategies and opportunities; Assist in creating position descriptions, essential and marginal job function analysis forms and performance evaluation forms; determine classification level and identify potential salary issues; create and submit required documentation; review resumes; coordinate and participate in interview process; advise committees on policies and procedures; determine salary offers; perform reference checks 
  • Prepare and submit required appointment documentation; assure UIHC compliance with background reviews, credential requirements, and certifications. Prepare orientation schedules; identify mentors; schedule institutional and position specific training/benefit sessions; determine and assure access to systems; meet with new staff to provide S&S HR orientation and review institutional and departmental policies and procedures 
  • Prepare and submit termination documentation in a timely manner; manage exit interview process; assure timely termination of system accesses; assure S&S and UI property are collected prior to termination; update databases and other systems as appropriate 
  • Review payroll reports monthly; educate staff on policies and procedures; answer questions and provide guidance to staff, supervisors, and administrators. Provide overall supervision of ELMS (UIHC electronic labor management system)
  • Advise and assist administrators and supervisors on staff disciplinary issues; coach and develop supervisor skills to address performance issues. Assist with the investigative process; assist with oversight of the progressive discipline process; assist with the oversight of termination of staff; assure appropriate documentation is processed in a timely and accurate manner 
  • Assure performance evaluation forms accurately reflect staff responsibilities; assure compliance with deadlines; monitor goals; follow up on performance issues and training requests. Provide staff and supervisor training on performance evaluation portal 
  • Assist management with issues related to salaries, current staffing levels, future needs, reductions in staff and other matters related to personnel 
  • Provide guidance to staff on immigration related issues; prepare and submit documentation; assure compliance with Federal Agencies; monitor documentation to assure ongoing compliance with University policies and Federal mandates
  • Identify potential issues surrounding FMLA, ADA and Workers Compensation; meet with supervisors and staff members to discuss policy and procedure, including necessary paperwork, required documentation and follow up; assure compliance with federal, state and University regulations; serve as a resource to supervisors and staff for related questions and concerns 
  • Maintain electronic and paper personnel records for all employees; supervise handling of confidential human resources records; assure compliance with UIHC and UI policies and procedures 
  • Serve as resource to staff regarding career development opportunities, award programs, and internship and fellowship programs 
  • Serve as liaison to UIHC administrators and human resources staff on issues of joint concern between S&S and other departments, including but not limited to personnel issues, position transfers and space issues 
  • Review, resolve and respond to requests for information, complaints and grievances from staff, students, other organizations, and the public 

University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

The department intends to hire for one position from either HR Coordinator, requisition 22004989 or HR Generalist, requisition 22004990, based on the qualifications of the successful candidate. Please apply to the specific position for which you wish to be considered or both.

Percent of Time: 100%
Pay Grade: PGA2 Level 3B 

Required Qualifications: 

  • A Bachelor's degree in Human Resources Management, Business Administration or related field, or an equivalent combination of education and experience
  • 1-3 years human resources experience functioning in an HR Coordinator, HR Specialist and/or related HR position 
  • Prior experience performing and/or supporting multiple HR functions including recruitment, performance management, employee relations, compensation and classification, and payroll
  • Demonstrated job-related experience and/or commitment to diversity 
  • Proficiency in computer software applications including online talent management systems 
  • Demonstrated ability to work within a multidisciplinary setting; excellent interpersonal, written, and verbal communication skills 
  • Demonstrated proficiency with Microsoft Office Suite and computer software applications

Desired Qualifications: 

  • Working knowledge of state and federal regulations affecting human resources
  • Prior experience with performance management implementation and strategies 
  • Prior work experience in a health care, hospital and/or academic medical setting 
  • Knowledge of University policies, procedures, and HR systems 
  • Professional certification in Human Resources (PHR) and/or SHRM-CP desired

With additional questions, please reach out to Bailey Tinkler at

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Job Benefits:
  • Regular salaried position located in Iowa City, Iowa
  • Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
  • For more information about Why Iowa?, click here

Application Instructions:

  • In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
  • Job openings are posted for a minimum of 14 calendar days.
  • Successful candidates will be subject to a criminal background check.
  • This position is not eligible for University sponsorship for employment authorization.

Job ID: 82830

Posted 12 days ago

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