Payroll / Benefits Administration

Iowa Interstate Railroad

The Assistant Director – Payroll and Benefits is responsible for assisting in the planning and administration of the Human Resource functions for the Railroad by performing HR-related duties on a professional level and working closely with IAIS management in supporting various administrative functions.  The primary responsibilities include payroll maintenance, employee benefit programs, and related employee-relations activities and communications.  This position is also responsible for administration of the company’s drug and alcohol program and provides support to the Safety & Training Department and overall support to the corporate office in the absence of the Office Manager.  Must maintain the highly confidential nature of human resources work.             

ESSENTIAL DUTIES/RESPONSIBILITIES:

  1. Responsible for data entry to the payroll system for all updates and ensures that the proper documentation is received for compliance and sound payroll practices.
  2. Process benefit enrollments for new employees, existing employees for qualifying events and open enrollment.
  3. Administration of Family and Medical Leave, short-term disability, and long-term disability requests.
  4. Conduct audits of monthly benefit statements and payroll deductions.
  5. Assists in the annual audit activities by contracted auditing firms that are required for payroll and benefits administration including 401k.
  6. Administers and maintains all company records for the DOT (CDL and FRA) required drug and alcohol program. 
  7. Must obtain and maintain certification of designated employer representative (D.E.R.) for the company’s drug and alcohol program.
  8. Assists managers in the administration and coordination of formal investigations for possible rule or policy violations for the various operating crafts.  This includes appropriate notifications to all parties, and all records required when discipline is issued.   This includes data entry into the computer system and maintenance of all records and associated reports for rules violations for all crafts.
  9. Provides monthly administrative support to the Safety & Training department by data entry into the various reports required by IAIS and government regulations.  Maintains the files with the supporting documentation required
  10. Promote and strengthen employee relations by actively listening and appropriately responding to employee concerns in a timely manner and effective process.  Refers complex and/or sensitive matters to the appropriate staff.
  11. May conduct research for regional and / or industry specific compensation and benefits.
  12. Distribution of employee communication that may be generated by H.R. regarding payroll and benefits, i.e. benefit forms and associated documents.
  13. Assists in special projects and other administrative duties for human resources or other departments.
  14. Travels occasionally to meet with employees or applicants at other locations; may require overnight stays.
  15. Will cover in the absence of the Assistant Director of Human Resources – Recruiter, Office Manager and Chief Administrative Officer
  16. Takes initiative to perform other duties as needed or assigned.
  17. Responsible for performing duties and working hours as scheduled but may include evenings, weekends and holidays.

JOB REQUIREMENTS:

Education, Licenses/Certifications and Work Experience:

  • Associate degree in Human Resources preferred but not required. 
  • Minimum of two years’ experience as an HR Generalist or equivalent with payroll and/or benefits administration. 
  • Must possess and maintain a current and valid driver’s license and be insurable under IAIS’s commercial auto policy throughout IAIS employment.  
  • Experience in a union environment preferred but not a requirement.

Skills, Knowledge, Abilities and Mental Requirements:

  • Must have the ability to exercise judgment and discretion in establishing and maintaining good working relationships with management, co-workers, peers, employees, applicants and the general public.
  • Must be a self-starter who can identify and deal effectively with problems and exercise independent judgment in making decisions.
  • Requires good working knowledge of employment laws and compliance regulations relating to federal and state employment and benefits regulations.
  • Requires effective Microsoft PC Skills, with strong emphasis in MS Excel spreadsheets and working knowledge of general office equipment and procedures.
  • Excellent verbal and written communications skills required.  Presentation skills desired.
  • Flexibility to accept changes and respond in a positive and timely manner.
  • Ability to learn and apply policies, procedures and regulations as required by IAIS and applicable government compliance. 
  • Requires continued training to remain certified and/or knowledgeable in areas of responsibility.
  • Above average communication skills, ability to work effectively with both employees and managers.  Ability to convey a positive and professional image to applicants, employees and visitors at IAIS.

Physical Requirements:

Constant (67-100%) talking and hearing either on the telephone or in person and close vision with viewing a computer and other types of close visual work.  Frequent (34-66%) standing, sitting or walking and traveling. May be stressful at times due to interruptions and multiple job duties to be completed. 

Working Conditions:

Position involves working in an office setting and may include occasional travel to meet with employees or applicants.  Incumbent is not substantially exposed to adverse environmental conditions or noise levels.  The job requires the individual to follow IAIS and federal standard safety procedures and to avoid possible injuries.

The statements in this job description reflect the general duties as necessary to describe the basic function, essential duties/responsibilities, and job requirements typically required, and should not be considered an all-inclusive listing of the job.  Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Job Benefits:
  • Wellmark BlueCross-BlueShield Health Insurance - Family premium only $250 per month!
  • Company paid insurances include:  Dental insurance, Short-term and Long-term disability, Employee life insurance/AD & D insurance
  • Vision Insurance - $16 monthly premium
  • 401k match of 75% up to 6% of your deferral
  • 10 paid holidays / paid vacation and paid sick days
  • Tuition reimbursement
  • Annual bonus
  • Flexibility in schedule
COVID-19 Precautions:

Following the CDC recommended guidelines.  

Application Instructions:

We look forward to receiving your application!

Job ID: 81213

Posted 5 days ago

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