Accounting / Payroll Specialist

Leepfrog Technologies, Inc.

Overview

Leepfrog Technologies, Inc. provides its CourseLeaf software to more than 450 of the nation’s most academically complex colleges and universities to manage their academic catalogs, curriculum, section scheduling, registration, and syllabi management.

The Accounting/Payroll Specialist supports the Human Resources department with payroll activities and special project(s) as well as performing accounting tasks for Leepfrog’s Accounting Department. This position carries out responsibilities in the following functional areas: payroll, HRIS, and accounting administration.

Duties

  • Complete payroll preparation and submittal using Leepfrog’s HRIS (KRONOS software).
  • Maintain accurate and correct employee records in the payroll system.
  • Administer mandatory deductions, wage assignments, benefit changes, and garnishments. 
  • Reconcile each payroll to the payroll withholdings and payroll taxes.
  • Provide answers to employees regarding payroll.
  • Compile reports for all payroll audits, such as the workers' compensation audit.
  • Reconcile charges for outsourced benefits administration for accuracy.
  • Review all payroll tax returns submitted by the payroll vendor for accuracy and proper regulatory compliance.
  • Compile year-end and other periodic reports for our 401k retirement plan administrator.
  • Use the capabilities of the payroll system to articulate payroll expenses by department, function, product, manager, and other factors over various time periods.
  • Reconcile final forms W-2 with the quarterly payroll tax returns filed.
  • Reconcile deductions on year-end employee paycheck and file appropriate ACA forms.
  • Work directly with our payroll service, BerganKDV, and other payroll-related vendors.  This includes but is not limited to our EDI and benefit vendors.
  • Maintain up-to-date information for changes in federal and state rules/requirements for payroll-related issues and quickly develop the implementation of any of these changes to payroll policy and procedures.
  • Research reporting requirements, payroll taxes, and employment laws for all states in which employees reside.
  • Format and produce various reports as requested for Accounting, Human Resources, and Senior Executives.
  • Manage 260E program.
  • Manage COBRA.
  • Make certain that all payroll benefit deductions follow appropriate tax and/or applicable government regulations.
  • Perform benefits administration, which includes but is not limited to approving enrollments, ensuring benefit changes are updated in the payroll system, billing, and auditing.  
  • Research, present, and implement processes within the HRIS to help streamline various HR and Accounting duties.
  • Continually plan for greater automation and integration of the payroll system with other systems.
  • Generate and post payroll entries to the accounting system.  This includes the allocation of labor broken out by departments. 
  • Document payroll, 260E, COBRA, and other processes.
  • Adhere to prescribed deadlines.
  • Other duties as assigned.

Skills Required

  • Excellent verbal and written communication: able to clearly convey ideas across a wide range of internal and external audiences in a clear, concise, and professional manner.
  • Planning/Organization: the ability to think ahead/be proactive, prioritize, and plan.
  • Problem-solve: ability to analyze situations quickly and react appropriately in a changing environment; approach problems in a consultative manner. Be resourceful.
  • Interpersonal Skills: maintain confidentiality, remain open to others’ ideas and exhibit a willingness to try new things; possess a global and cultural awareness.
  • Social Perceptiveness: must be aware of others’ reactions and understand why they react as they do. Be approachable and people-savvy.
  • Flexibility: ability to shift focus and prioritize based on daily priorities.
  • Strong work ethic: a self-starter with strong initiative, reliability, and ethical fortitude. Be eager to learn and open to feedback.
  • Teamwork: ability to interact effectively with others, manage relationships, and work independently of direct supervision.

Qualifications

A bachelor’s degree and three years of experience managing payroll, or the equivalent combination of education and experience, is required. Must understand how payroll taxes work at the federal and state level. Possess expertise with Windows OS, Microsoft Word & Excel, Firefox, and other computer applications. Previous experience with Kronos’ HRIS and/or Quick Books is a plus. Administration experience with health/dental/disability/life insurance plans a plus. Knowledgeable of Section 125 benefits, regular and Roth retirement benefits, and HSA. The ideal candidate must be able to operate in an entrepreneurial, small company environment with the ability to adjust as needed.

Physical Requirements

The Accounting/Payroll Specialist is considered mostly sedentary and will use office equipment, phones, and computers. They will spend long hours sitting and using office equipment and computers. The Accounting/Payroll Specialist may be located in a busy, open area office, and will be faced with regular interruptions. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. Requires the ability to lift files up to 50 pounds, open filing cabinets, and bend or stand on a stool as necessary. Little to no travel is required.

Job Benefits:

Medical, Dental, Disability, and Life insurance. 401(k) with company match, PTO, and many others.

COVID-19 Precautions:

CDC guidelines are followed. 

Applying for:

Accounting/Payroll Specialist

Leepfrog Technologies, Inc.

Apply Online

Apply Over the Phone

319-337-3877

Job ID: 76693

Posted 16 days ago

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