Admin Services Coordinator - Bioengineering

The University of Iowa

Job Reference #: 22003067

Position Summary:
University of Iowa Hospitals and Clinics department of Bioengineering is seeking an Administrative Services Coordinator to support the Bioengineering Department with a wide range of administrative tasks. Coordinate travel arrangements and interviews, receive packages, assist in the coordination and strategic plans in support of the department director as needed. 

Position Responsibilities:

  • Ships and receives packages of repair parts and medical equipment going in and out of the Bioengineering Department for repair.
  • Maintain inventory/equipment database(s) and storage of equipment.
  • Tracks incoming equipment purchased for patient care from various accounts in the hospital. Logs the receipt of the equipment, organizes the storage, and fills out appropriate work orders for evaluation of the equipment by technical management staff.
  • Assists with front line customer/visitor support by answering incoming phone calls, and routing to appropriate personnel for follow up.
  • Assists in the coordination of small to medium scale project work. This work usually centered around setting up workspace for new or moving technicians by placing orders to have phones moves, computers reimaged, tools and equipment ordered.
  • Manage departmental recycling and surplus of equipment.
  • Adds asset records to the UI Healthcare’s real-time location tracking system by gathering required information from requestors and setting up appropriate assets and alerts as needed.
  • Develops and maintains Bioengineering department internal contact lists and directories. 
  • Set up customer contacts and accounts and edit as customer information changes.
  • Manage the aspects of travel, including air and ground transportation, and hotel reservations for a department of over 30 staff. Coordinate and communicate effectively with travelers to assure successful travel results. Monitor travel expenses and reconcile statements.
  • Functionally supervise student help managing stock inventory, shipping, and receiving.
  • Set up interviews with prospective candidates of the department, prepare on-boarding documents, ensure staff workspace is prepared and ready new employees.
  • Initiate HR transactions at the request of director or supervisory staff.
  • Initiate purchasing transactions at the request of director or supervisory staff.

Pay Grade: 
Salary: $40,000 to commensurate – Paygrade 2B
University of Iowa offers a generous benefits package, including 24 days paid vacation per year to start and paid sick leave. Complete information regarding the full benefits package may be viewed at https://hr.uiowa.edu/benefits
Percent of Time: 100%
Location: 200 Hawkins Dr, Iowa City, Iowa
Staff Type: Professional & Scientific
Type of Position: Regular 

Education Required

Bachelor’s degree or equivalent combination of education and experience

Required Qualifications

  • 1-2 years of experience in an administrative support role. 
  • Demonstrated organizational skills with proven success working collaboratively in a team.
  • Experience with MS Office Suite products and interest and ability to quickly learn new software and business tools.
  • Experience working with on-line systems and tools in a complex organizational environment.
  • Excellent communication skills at the verbal, written and presentation level. Proven ability to communicate effectively with technical and non-technical staff.
  • Proficient with use of office applications and databases.

Desired Qualifications

  • Proficient knowledge of medical equipment technology and healthcare environments.
  • Knowledge of University purchasing policies and procedures.
  • Experience with inventory management and management databases.
  • Experience coordinating travel itinerary and maintaining records.

For additional questions contact Doug Wichhart at douglas-wichhart@uiowa.edu

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
 

Application Instructions:

In order to be considered, applicants must upload a resume (under submission relevant materials) that clearly addresses how they meet the listed required and desired qualifications of this position. A cover letter is desired as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be subject to a criminal background and credential check. This position is not eligible for University sponsorship for employment authorization.

Job ID: 81233

Posted 9 days ago

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