Inventory Supply-Pharmacy

UnityPoint Health St. Lukes

Requisition ID
Purchasing, Supply Chain, and Logistics
US-IA-Cedar Rapids
1026 A Ave NE
1010 UnityPoint Health CR St Lukes Hospital
Cedar Rapids
Inpatient Pharmacy
Scheduled Hours/Shift
40 hours/week
Work Type (Portal Searching)
Full Time Benefits


Description of Position:


The Inventory Support Specialist is responsible for providing timely and effective inventory management for the Pharmacy.  Foremost among these responsibilities are managing the pharmaceutical and supplies inventory for the department through sound inventory practices, solving practical problems, resolving conflict and implementing constructive change.


Essential Functions/Responsibilities:

Essential functions are the duties and responsibilities that are essential to the position (not a task list).  Do not include if less than 5% of work time is spent on this duty.  Be specific without giving explicit instructions on how to perform the task.  Do not include duties that are to be performed in the future.  Duties should be action oriented and avoid vague or general statements. 

% of Time


Inventory Management

·         Orders pharmaceuticals, IV fluids and supplies from outside vendors.

·         Receives and assists with shelving orders upon arrival.

·         Aim to assure uninterrupted supply of pharmaceuticals through alternate source/supplier purchases and proactive communication with suppliers, manufactures and shippers and pharmacy leadership.  In the event all avenues are exhausted works with Pharmacy Leadership to develop a drug shortage action plan with hospital Medical Executive Committee.

·         Under the direction of the manager, assists with processing of drug recalls, record filing and storage.

·         Processes contracted hospital orders and maintains related records.

·         Supports and adheres to departmental compliance with regard to contractual purchasing obligations and 340B Program federal regulations.

·         Monitors and adjusts on - hand inventory levels to meet changes in usage pattern, and seasonal variations

·         Approves invoices from suppliers.

·         Returns or destroys outdated or unusable pharmaceuticals according to department procedures.

·         Facilitates the procurement of “special order” and / or emergency medications and supplies.

·         Interacts with customers, including patients, vendors, and other hospital personnel, with a pleasant and professional manner and appearance.

75 %


·         Demonstrates knowledge of computer programs used to order pharmaceuticals, office and departmental supplies.  

·         Maintains computer drug files as assigned.

·         Under the direction of pharmacy management, coordinates the annual physical inventory of the pharmacy.

·         Assists with the budgeting process through review of financial data, reporting variances and identifying trends.

·         Generates and shares third party wholesaler data to system

·         Works in consultation with department management to assure that services are consistent with the needs of the medical staff.

·         Participate in local and system level committees

·         Assists with the orientation of new hires, pharmacy interns and pharmacy students.




Basic UPH Performance Criteria         

·         Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.

·         Demonstrates ability to meet business needs of department with regular, reliable attendance.

·         Employee maintains current licenses and/or certifications required for the position.

·         Practices and reflects knowledge of HIPAA, TJC, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.

·         Completes all annual education and competency requirements within the calendar year.

·         Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse.  Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff.  Takes appropriate action on concerns reported by department staff related to compliance.

·         Performs other related duties as assigned; cross-trained to assist with select technician job responsibilities as necessary.





Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


Demonstration of UPH Values and Standards of Behaviors

Consistently demonstrates UnityPoint Health’s values in the performance of job duties and responsibilities

Foster Unity:

·         Leverage the skills and abilities of each person to enable great teams.

·         Collaborate across departments, facilities, business units and regions.

·         Seek to understand and are open to diverse thoughts and perspectives.

Own The Moment: 


·         Connect with each person treating them with courtesy, compassion, empathy and respect

·         Enthusiastically engage in our work.

·         Accountable for our individual actions and our team performance.

·         Responsible for solving problems regardless of the origin.

Champion Excellence:

·         Commit to the best outcomes and highest quality.

·         Have a relentless focus on exceeding expectations.

·         Believe in sharing our results, learning from our mistakes and celebrating our successes.

Seize Opportunities:

·         Embrace and promote innovation and transformation.

·         Create partnerships that improve care delivery in our communities.

·         Have the courage to challenge the status quo.



Minimum Requirements

Identify items that are minimally required to perform the essential functions of this position.

Preferred or Specialized

Not required to perform the essential functions of the position.





High School graduate or certified equivalency (GED) is required

A.A. or higher education






Must demonstrate an aptitude and interest in inventory management.   

Prior experience as a pharmacy technician or in materials management is desirable.

Three to five years’ experience directly related to pharmacy operations is preferred.






Must maintain current registration with the Iowa Board of Pharmacy as a Certified Pharmacy Technician.


340B University of Demand and or eq. training in 340B regulatory compliance







Completes assignments with a minimum of supervision and guidance





Must possess excellent communications skills.  Must read, write, and speak fluent English.

Experience with computer systems and medical terminology is desirable

Job ID: 72524

Posted 11 days ago

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