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Administrative Services Specialist

Iowa City, IA

Job Reference #: 71481

Job Information:

Full-time Administrative Services Specialist – University of Iowa, College of Dentistry, Prosthodontics. To serve as the Departmental Administrative Specialist/Primary Administration Support Staff for the Department of Prosthodontics, contributing to the successful operation of the department’s mission by providing administrative support in the areas of administration, academic education, research, and service.

REQUIRES:
1-3 years related administrative experience, including human resources management, accounting management, experience demonstrating high-level written and verbal communication skills, and strong customer service skills, including the following skill sets:
  • HUMAN RESOURCES POLICIES, STRATEGIES, AND ENVIRONMENTWorking Experience
  • Knowledge of major responsibilities, accountabilities, and organization of the Human Resources (HR) function or department; ability to use and effectively administrate the organization's HR policies, strategies and environment.
  • BUDGETINGWorking Experience
  • Knowledge of, and the ability to apply policies and practices for planning and administering a budget.
  • DECISION MAKING AND CRITICAL THINKINGWorking Experience
  • Understanding of the issues related to the decision-making process; ability to analyze situations fully and accurately, and reach productive decisions.
HIGHLY DESIRABLE:
  • Some (6 months – 1 year) supervisory experience; 
  • Reasonable (1-3 years) working knowledge/experience with UI policies, procedures and regulations including knowledge of: 
  • Electronic transmission systems (such as HR, Purchasing, Accounts Payable, ProTrav, PCard, E-Pro, and Maui).
  • Human Resources policy and procedure including:
    • functional/administrative supervision of staff,
    • performance evaluation and performance management,
    • progressive discipline,
    • HRIS, payroll,
    • Vac/SL, and
    • Considerable experience with FMLA/ADA case management.
  • UI Graduate College admissions process, including international student admission procedures.
  • Academic Support System Administration – Working Experience
  • Knowledge of the operation and application of computer-based academic support systems; ability to coordinate and support academic activities through an academic support system.
  • DESKTOP TOOLS – Extensive Experience
  • Knowledge of and ability to use office support tools available on the desktop (e.g., Word, Outlook, PowerPoint and Excel).
  • Experience w/prosthodontics terminology, procedures, materials, etc., and 
  • Experience working with dental lab owners and company reps or equivalent experience. 
DESIRABLE:
  • Working knowledge/experience of Iowa courses OnLine (ICON).
  • Knowledge of: 
    • Dentistry
    • Dentistry's Oral Health Information System, AxiUm or related, and
    • Dentistry clinic policies/procedures.
Salary:  $40,748 to commensurate.  

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Posted 08/08/17

Job ID: 25627193