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Administrative Associate

Iowa City, IA

Job Information:

Multiple Openings for Administrative Associates

 The UI Foundation is looking for experienced administrative professionals to fill several Administrative Associate openings. Our administrative support staff enjoy a rigorous level of responsibility within a highly-supportive work environment.

Responsibilities include, but are not limited to: 

  • Performs complex administrative duties for designated Foundation personnel. Maintains a broad knowledge of all Foundation departments, procedures, and systems.
  • Provides in-depth phone coverage for designated staff and responds to complex phone inquiries.
  • Maintains strong working relationships and interactions with donors, clients, boards, and committees.
  • Reviews, proofs, and composes complex written material, adhering to the UIF standards.
  • Collaborates with development officers regarding prospect management.
  • Sets up, coordinates, and tracks various phases of projects and events.
  • Manages complex schedules and travel for high-level administrators requiring discretion of calendar activities and prioritization of appointments.
  • Coordinates, maintains, and monitors intra-unit operations and procedures with other support personnel to maintain consistency in the application of policies and procedures.
  • Collects, compiles, and analyzes data for specialized reports requiring some research.
  • Maintains regular communication with supervisor regarding projects, issues, and objectives.

Qualifications: High school diploma required, with additional education required/preferred for some openings. A minimum of four to six years of administrative or communications-related experience required, depending on position. Any combination of education and experience providing the knowledge and skills necessary to fulfill the requirements of this position may be considered. Excellent oral/written communication, proofreading, editing, time-management, organizational, and interpersonal skills. Careful attention to detail. Intermediate understanding of Excel and other Microsoft Office applications. Must be able to function effectively in a fast-paced, multi-tasking environment. High level of confidentiality required.

The UI Foundation: Join us in helping the University of Iowa reach its goals in education, research, and community impact. The University of Iowa Foundation is a 501(c)(3) organization (with 200+ staff) that raises private gift support for the University of Iowa. Situated in a beautiful modern building on the north edge of campus, the UI Foundation is an excellent place to work, boasting employee satisfaction of over 90%. In addition to competitive compensation and benefits, the UIF has a strong sense of family, community, and purpose with many employee programs supporting volunteerism and work/life balance within the vibrant college town of Iowa City.


The UI Foundation does not discriminate in employment (M/V/F/D/GI). All qualified applicants are encouraged to apply. To learn more about our organization, visit us at:

Please apply by August 17 for fullest consideration. Please apply separately for each job of interest.

Posted 08/10/17

Job ID: 25801355