Finance and Research Administrator (75%)

The University of Iowa

Job Reference #: 20003940

The Finance and Research Administrator for CASMA (Center for Advanced Studies in Measurement & Assessment) and CEA (provides operational support and management relating to human resources, finances, and information management. Budget planning, management, review and reconciliation of accounts for numerous contracts and grants is a crucial aspect of the position, along with the ability to act independently with respect to all aspects of the position. The position will provide financial support for UI REACH by monitoring, reconciling, providing guidance and budget projections,

This is a 75% effort position (30 hours/week), Monday – Friday.

Operational Support and Management

• Anticipate, manage and resolve operational problems including hardware, software, and equipment.
• Purchase software licenses for center staff. Maintain spreadsheet with all software licensing information. Request ITS approval for new software as needed. Communicate software licensing restrictions to center staff.
• Coordinate office space, building access, keys, computers, supplies and equipment.

Human Resources (HR)

• Provide search support to the department and COE HR for staff and student employee searches.
• Prepare offer letters for professional staff, graduate research assistants and bi-weekly employees.
• Create appointments and transfers, complete I-9 and confidentiality agreements, and complete driving reviews as needed.
• Train graduate students and visiting scholars on issues unique to CASMA and CEA (e.g., document storage and permissions).

Financial Responsibility

• Review, analyze, and reconcile Transaction Detail Reports (TDR) monthly.
• Create general ledger entries (GLJE) and correcting entries (WebCV) as needed.
• Create and maintain internal financial reports for center, including revenues, expenditures and spenddown of all contracts and grants, to ensure funds are fully expended as allowed.
• Collaborate with UI Shared Services for all travel, purchases, contracts, and deposits. Submit invoices and receipts timely for processing. Assist staff with questions on travel and purchases.

Post-Award Administration/Financial Responsibility

• Grants: Review RFPs and attend client meetings to discuss projects. Advise center staff on F&A, timeframes and potential issues. Create project budget, budget narrative, and grant supplemental forms for submission.
• Contracts: Create project budget and collaborate with DSP and client to determine contract form to be used. If project may be considered fee for service, complete DSP workflow to request F&A waiver.
• Collaborate with DSP and client on non-disclosure agreements and contract amendments as needed.

Route grant proposals, contracts, non-disclosure agreements, and amendments through UIRIS. Collaborate with COE Grant Research Services Center (GRSC) and DSP staff on all proposals and agreements.

For a full job description, please send an e-mail to the contact listed below.

Education or Equivalency Required

  • A Bachelor’s Degree in Accounting, Business Administration, or a related field, or an equivalent combination of experience and education.

Required Qualifications

  • Extensive experience (typically 3-5 years) in budget management, financial analysis and reporting including the knowledge of, and ability to, apply policies and practices for planning and administering a budget.
  • Expert/Leader experience (typically 3-5 years) in office administration, including experience managing office administration tasks effectively and efficiently in support of individuals, teams, and/or units.
  • Experience with leadership strategic thinking.
  • Extensive proficiency with Microsoft Word and Excel.
  • Extensive proficiency in written and verbal communication skills.

Desirable Qualifications

  • Knowledge of University of Iowa policies, procedures and UI systems such as GLDSS, TDRs, UIRIS and HRIS transaction system.
  • Master’s degree in Accounting, Business or related field.
  • Some (typically 6-12 months) supervisory experience.
  • Experience with project planning and project management.


Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be subject to a criminal background check and credential check. Up to 5 professional references will be requested at a later step in the recruitment process.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Application Instructions:

In order to be considered for an interview, applicants must upload a resume and cover letter and mark them as a "Relevant File" to the submission.

Job ID: 72062

Posted 26 days ago

Share This Job