Administrative Services Coordinator

The University of Iowa

Job Reference #: 24003467

The State Hygienic Laboratory (SHL) at the University of Iowa has a full-time opportunity for an Administrative Services Coordinator.

This position will support SHL’s Associate Laboratory Directors for both the Diagnostic & Clinical and Environmental Health Divisions. This position will provide specific support and organization including calendar management, meeting organization, essential office support, and communications. The successful candidate for this position will demonstrate strong organizational and communication skills to assist with managing a variety of clinical and environmental public health projects. Strong critical thinking skills are essential for the position. The SHL wel comes the richness of talent from a diverse workforce and recognizes that diversity brings stimulation, challenge, and energy that contribute to a productive and effective workplace. The position will report to the Associate Director of the Diagnostic & Clinical Division.

Work Location: Coralville, IA

Work Modality: 100% on-site

Work Schedule: M-F, 8 a.m.-5 p.m.

About the State Hygienic Laboratory
The s main facilities are headquartered on the University of Iowa's Research Park campus northwest of Iowa City in Coralville. Additional testing facilities are part of the Iowa Laboratory Facilities in Ankeny, a Des Moines suburb.

Since 1904, the State Hygienic Laboratory has been at the forefront of public health issues in Iowa. As the state’s public health and environmental laboratory, the Hygienic Laboratory serves all of Iowa’s 99 counties through disease detection, environmental monitoring, and newborn and maternal screening.


Education or Equivalency Required

  • A Bachelor's degree or an equivalent combination of education and experience is required.

Required Qualifications

  • Typically, 6 months - 1 year of administrative experience in an office setting.
  • Ability to perform tasks that require accuracy and attention to detail including accurate record keeping and the ability to effectively prioritize tasks.
  • Demonstrated excellent verbal and written communication, interpersonal, and relationship management skills, and ability to interact positively with people from all types of backgrounds and viewpoints.
  • Demonstrate extensive proficiency with Microsoft Office software, (Excel, Outlook, Word, PowerPoint, One Note, Teams, etc.).

Highly Desirable Qualifications

  • Experience supporting executive level administrators.

Desirable Qualifications

  • Knowledge of or experience with electronic workflow systems.
  • Knowledge of university policies, procedures, and regulations.
  • Customer service experience in an academic environment


The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.


Application Instructions:

In order to be considered for an interview, applicants must upload the following required documents and mark them as a “Relevant File” to the submission:

· Cover Letter

· Resume

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

Job ID: 98199

Posted 14 days ago

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