Project Management Coordinator

The University of Iowa

Job Reference #: 22006377

The University of Iowa Facilities Management, Design & Construction is seeking a Project Management Coordinator. This position works with Design Project Managers and Construction Managers on all aspects of project management for capital and non-capital projects. This position assists with planning, coordination, and oversight of various aspects of repair, remodel, and capital improvement projects; prepares written documents, and oversees coordination for the review of specifications and drawings for these various projects. This position collaborates with the project management staff in their oversight of this type of work as performed by architects, engine ers, contractors, and vendors; and assists with the coordination of capital improvement projects under the department's purview.

This position is eligible for a combination of on-campus and remote work. Work arrangement options will be discussed during the hiring process.

Duties to Include:

  • Uses knowledge of construction processes, contracts, reallocations, scheduling and tracking of various items: project document reviews, contracts, invoices, specifications, and other assorted design and construction project related documentation to support professional project management services.
  • Serves as a liaison between Design and Construction and various constituents to coordinate all project processes – contracts, design and construction documents, change orders, amendments, design reviews, meetings, project close out, email management, and other internal project documents.
  • Coordinates multiple tasks and prioritization of activities. Provides honest, clear, and timely feedback. Demonstrates good listening and reasoning skills.
  • Distributes information schedules, work plans, and various other informational databases to project team members and stakeholders.
  • Prepares contractual documents and conducts review of change orders, invoices, and pay applications.

Location: University Services Building (USB)

Schedule: Monday-Friday, 8am-4:30pm

About Design & Construction:

Design & Construction leads a comprehensive and cooperative approach to design and construction excellence in creating a campus that is consistent with the University of Iowa’s status as one of the nation’s leading academic/research institutions. We support the University’s mission to educate, provide community service and encourage environmental sustainability.

Design & Construction takes an integrated and sustainable approach to the long-term planning and management of the University of Iowa’s land, buildings, and historic resources. We facilitate and support decision making processes of Senior Administration and the in these areas.

Required Qualifications:

  • Bachelor's degree or an equivalent combination of education and experience.
  • Professional experience (typically 6 months-1year) of related administrative experience, including project management, budgeting and scheduling.
  • Experience in an institutional or other complex customer environment.
  • Excellent written and verbal communication skills.
  • Understanding of design and construction industry, including terms and procedures.
  • Experience administratively supporting multiple individuals in a fast-paced, multi-task environment.
  • Working proficiency in computer software applications, including Microsoft Office programs.
  • Ability to work with a diverse group of staff at all levels of an organization.
  • Valid driver’s license and ability to meet and maintain University Driving Policy standards.

Desired Qualifications:

  • Six months - 3 years of experience in the design and construction industry, including experience understanding contracts and/or project manual specifications.
  • Experience working with Architectural and Engineering documents.
  • Experience in a higher education facilities management or complex institutional organization.
  • Experience with the following applications: AutoCad, Sharepoint, Blue Beam, Adobe and/ or Microsoft Access.


The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

Application Instructions:

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

  • Resume
  • Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be subject to a criminal background check and driver’s license review. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Brooke McMurl at or 319-467-0719.

Job ID: 84013

Posted 28 days ago

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