Executive Assistant

ProCircular, Inc

Company Overview

ProCircular is about relationships and trust. We provide organizations with practical expertise and guidance to manage risk, improve security readiness, meet regulatory commitments, and continually address the latest cyber threats.

People are at the center of our philosophy, and quality is the cornerstone. We build trust by being approachable, realistic, and unbiased. Each client’s unique goals guide our work and every project produces a tangible result and a clear roadmap. We’re passionate about cybersecurity, serious about quality, and built around people.

 

Position Summary

We are looking for an Executive Assistant to support members of our executive team. To do this role properly, you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, and have past experience as an Executive or Administrative Assistant. The Executive Assistant will manage the calendar, travel arrangements, and communication for our CEO and other members of the Executive Team. Our ideal candidate will be a strategic partner that enjoys working at a fast pace, is flexible, and is not easily flustered, enabling the executive leaders to focus on the most important topics, removing distractions and roadblocks.

To be most successful, the Executive Assistant must be able to work on-site as needed in our headquarters near Iowa City, IA. 

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below represent knowledge, skill, and/or ability.

Primary Duties and Responsibilities

  • Owning, scheduling, and coordinating the CEO, and other members of the Executive Team’s schedules, acting as a gatekeeper when needed.
  • Acting as the point of contact among executives, employees, clients, and other external partners
  • Write, copy, and edit any kind of document, including agendas, memos, and letters - may include the ability to do dictation. 
  • Managing information flow in a timely and accurate manner
  • Create recurring or ad hoc presentations with leadership using content from a variety of sources
  • Book and organize any travel arrangements for the ProCircular team
  • Assist with preparation for office functions, meetings, client events, and luncheons
  • Maintain strict confidentiality and protect confidential executive, business, and technology information
  • Research current topics and organize information to enable executive decision making
  • Anticipate, identify, and address the needs of senior managers
  • Uphold the values of ProCircular and abide by the Company handbook.

Position Requirements 

The requirements listed below represent the knowledge, skills, and abilities required. Employees who do not possess the requirements for a job at the time of hire will not be considered for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Required Skills and Experience:

  • 3-5 years of demonstrated experience in an executive assistant role with similar responsibilities
  • Strong computer skills –Word, Excel, PowerPoint, Outlook
  • A high degree of professionalism and business acumen
  • Ability to be proactive and anticipate business needs
  • Excellent time management skills and ability to multi-task and prioritize work
  • Discretion and confidentiality – we work in a sensitive field, and keeping secrets is important to our clients
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Copy editing for grammar, tone, and message. 
  • Ideally, accreditation from a local administration/manager program – Kirkwood, etc.
  • Solid references from a former employer or workplace
  • Must pass a background check – we are about InfoSec. It’s important that your record is clean

Language Requirements:

The primary language of ProCircular is English. Excellent communication skills are required, defined as the ability to:

  • Actively listen for total comprehension
  • Ask questions that enhance the understanding of a certain topic
  • Relay information and/or instruction in a descriptive and understandable fashion in both written and verbal format

 

Reasoning Ability Requirements:

High-functioning, reasoning abilities are necessary to meet deadlines, prioritize company and customer needs, and work in a high-functioning collaborative team environment.

Travel Requirements:

Valid driver’s license is required for occasional travel.

Employment Status

Exempt

Full time

 

Performance Expectations

All teammates are evaluated at least annually on their performance based on the essential job functions in this job description, along with ProCircular’s Core Values:

 It’s about people

  • People define every part of our business. Growth potential is based on the abilities and personalities of the people involved. Technology solutions are a part of the equation, but it’s the people in an organization that define its true security. We work hardest when we’re supporting one another. We take care of each other; we take care of our families, and in doing so we take better care of our customers.

Fear is the mind killer

  • We don’t let fear define the need for our services and we don’t present a problem without discussing realistic response or mitigation options. There’s more than enough to worry about in life and plenty of people telling us to be afraid. We’re solutions people, not fear mongers.

 

Strong opinions lightly held

  • Opinions are important—they coalesce facts, reason, experience, and judgment into actionable points of view. We present our opinions with logic and reason rather than emotions, offering several alternatives to each challenge and the supporting data. The rejection of an idea is not a rejection of the individual or their merit. Everyone has a voice and a chance to speak, regardless of title, station or seniority.

 

Quality over speed, speed over cost

  • Every organization must consciously balance quality, speed, and cost. We will always put the quality of our work first. We make great efforts to move quickly, but never at the expense of quality. While we strive to keep our services affordable, we never choose an inexpensive alternative that will adversely impact quality or speed.

 

Cool heads, warm hearts

  • We keep a cool head and help others do the same, especially in a crisis. We approach adversity with patience, logic, and understanding. Mistakes happen; we don’t hide, ignore, condemn, or fear them. Mistakes are opportunities to exemplify honesty, accountability, professionalism, tolerance, and grace. Instead of pointing a finger, we use humor, empathy, and fun when it matters most.

R-E-S-P-E-C-T

  • We treat each other how we hope to be treated. We don’t yell; we aren’t condescending, and we always try to understand the other person’s perspective, before reacting to it. We keep it light and we listen. We extend this principle to our customers, and we understand that talking down to them is the easiest way to send them to a competitor.

Tomorrow just happened

  • Life is what happens when we’re busy making other plans. We work hard on today but we’re always thinking about the future. We take extra time to make sure we’re learning and looking ahead. No matter what your discipline or area of expertise, you’re adding your capabilities to the long-term plan for the organization and its clients.
Job Benefits:

A comprehensive and affordable benefits package with an option that is no cost to employees and their dependents. 

PTO and paid holidays, including Star Wars Day, Holloween, and your birthday.

We have been recognized as one of the fastest growing and most innovative companies in the Corridor. 

 

Application Instructions:

Please apply directly using the link 

Job ID: 82176

Posted 24 days ago

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