Administrative Assistant

The SLAM Collaborative

Administrative Assistant

Iowa City

SLAM is seeking an Administrative Assistant in the Iowa City office of the SLAM Collaborative. The ideal candidate is someone who thrives in a multi-tasking environment, who values productivity and efficiency balanced with utmost quality, and who takes pride in flawlessly executing multiple tasks simultaneously.

Skills required/preferred:

  • Administrative support experience, preferably in the architectural, construction or other related industry. 
  • Software: proficiency in Excel, Word, AIA, Deltek
  • Additional skills: thorough, accurate, proactive, self-motivated, organized, excellent oral and written communication skills; understanding of industry terminology preferred.

Key Responsibilities:

  • Accurately maintain and organize all project files and records (electronic and hard copy)
  • Manage project web-based programs and workflows for numerous projects simultaneously
  • Review and track Owner/Architect agreements in various owner systems (BUI, eBuilder, etc.)
  • Prepare and track Owner Contract Amendments
  • As PM, review monthly invoices
  • Prepare Consultant Agreements as needed
  • Prepare and track Consultant Amendments
  • Prepare AIA contracts from drafts
  • Review Consultant Invoices and Vendor Invoices and approve in Deltek system
  • Request new project numbers in Deltek system
  • Maintain current project list  
  • Monitor Accounts Receivable and follow-up on unpaid invoices
  • Work with PM to prepare project specifications
  • Work with PM to prepare and issue bidding documents and addenda

About SLAM: With 260+ employees in nine offices across the country, SLAM is a diverse, team-oriented group of professionals, specializing in architecture, interiors, landscape design, structural engineering, and construction services. We leverage the unique perspective of each professional (planner, designer, engineer, landscape architect, construction specialist) through an integrated practice approach that makes us uniquely qualified to take responsibility for projects from design through construction.

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This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee

SLAM is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Job Benefits:

Great Health and dental insurance

401k plan

Free life insurance while employed

COVID-19 Precautions:

SLAM follows the CDC Guidelines.  Must wear a mask if not vaccinated.  Limited visitors to office. Sanitizer readily available.  Must quarantine if employee has symptoms or has been exposed to someone testing positive with Covid.

Applying for:

Administrative Assistant

The SLAM Collaborative

(.DOC, .DOCX, .PDF, .RTF, .TXT, .ODT, .PAGES, .WPS up to 2MB)

Job ID: 81171

Posted 14 days ago

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