Administrative Assistant

The University of Iowa

Job Reference #: 22002905

The Office of the General Counsel at the University of Iowa is seeking an Administrative Assistant. In this position you will serve as the primary point of contact and receptionist for all visitors and constituent groups entering or contacting the office; coordinate and perform administrative support activities for the office including daily operations and maintenance of the office; take direction from the attorneys, paralegal and administrative services specialist; work with multiple projects simultaneously; maintain confidentiality and professionalism; exercise discretion and independent judgment with respect to matters of significance; prepare and disseminate confidential documents and correspondence; assist in the preparation of periodic and special reports; assist in the preparation and analysis of i nformation needed for operating budgets and departmental financial reports; collect and maintain data as requested; support communication initiatives and outreach activities; and coordinate and administer projects as assigned. 

There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold a high standard of cultural competency and respect for differences that represent the Office of the General Counsel's commitment to diversity, equity, and inclusion. 

Job duties will include, but are not limited to: 

  • Support the daily operations of the office including knowledge and application of policies and procedures. 
  • Provide primary office coverage during standard office hours in coordination with other support staff. 
  • Perform intake responsibilities including management of the OGC e-mail inbox and main phone line. 
  • Maintain subscriptions, memberships, and recording of CLE reporting and maintenance for office attorneys. 
  • Assist in coordination of litigation with the Iowa Attorney General's Office and outside counsel. 
  • Provide assistance with scheduling during searches, as well as other administrative support as requested. 
  • Initiate purchasing requests for supplies and equipment. 
  • Maintain confidentiality of all OGC work, as well as professionalism with regard to all information management. 
  • Maintain client, litigation, and project files (electronic and occasionally paper), and assist with document retention and purge requirements. 
  • Prepare, edit, proofread, and administer correspondence. 
  • Serve as liaison to faculty, staff, students, alumni and public. 

For a complete job description, please contact Jade Rogers at jade-o-rogers@uiowa.edu.

Education Required 

  • Bachelor's degree in a related field, or an equivalent combination of education and experience. 

Required Qualifications 

  • Typically, three to five years of experience in performing office administration tasks effectively and efficiently in support of executive level individuals and/or teams. 
  • Demonstrated ability to organize and manage multiple complex projects simultaneously to successful conclusion 
  • Ability to maintain strict confidentiality. 
  • Excellent written and oral communication skills. 
  • Demonstrated ability to develop and strengthen working relationships with diverse populations through positive interaction and collaboration. 
  • Demonstrated ability to work independently and as a team member to accomplish goals. 
  • Proficient in Microsoft Office software systems. 
  • High degree of attention to detail. 

Desired Qualifications 

  • Knowledge of university policies, procedures, and regulations. 


For questions, contact Jade Rogers at jade-o-rogers@uiowa.edu.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
 

Job Benefits:

Benefits Highlights

  • Regular salaried position. Located in Iowa City, Iowa.
  • Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

Application Instructions:

Application Details
In order to be considered for an interview, applicants must upload:

  • Resume
  • Cover Letter

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be subject to a criminal background and credential check. 5 professional references will be requested at a later step in the recruitment process.

Job ID: 81098

Posted 14 days ago

Share This Job