Administrative Assistant

University of Iowa Center for Advancement

The University of Iowa Center for Advancement (UICA) seeks an Administrative Assistant within Health Sciences Development. This position provides administrative support for assigned development officers for the Health Care Philanthropy (patient family fundraising) team.

Position allows for significant telecommuting/work from home (up to 5 days per week depending upon business need and leader approval) after the first 90 days onsite. Office space will be provided in Iowa City, IA.

  • Creates, updates and modifies prospect plans in our donor database at the direction of the advancement officer or prospect management; understands internal and external controls and regulations on the use of donor information; provides reminders and follow up for advancement officers related to prospect plans
  • Enters contact reports for advancement officer and may summarize information provided by advancement officer
  • Provides reminders or processes basic stewardship items for advancement officers for timely execution; enters interaction reports for stewardship items; offers ideas for unique stewardship; conducts thank you calls for specific donors
  • Makes hotel, airline, and/or rental car reservations for out of town travel; prepares for meetings by providing address, directions, donor profile, and other logistical information to the advancement officer; may complete expense reimbursement or corporate card reconciliation on behalf of the advancement officer
  • Produces basic meeting materials at the direction of the advancement officer (updating or producing PowerPoint presentations, handouts, etc.)
  • Provides calendaring support at the direction of the advancement officer
  • Executes established internal processes (creation of gift agreements, work requests, donor accounts, etc.); understands the underlying process and knows how to leverage others in the process when necessary
  • Prepares agendas and meeting materials at the direction of the advancement officer, facilitates technological needs of meetings, and follows up with meeting minutes
  • Uses available information to answer questions from UICA colleagues, external constituencies and/or donors; understands information resources and can research information independently to find answers
  • Submits requests for information from data management; runs basic, established queries; reviews information for accuracy and provides basic formatting
Job Benefits:

UICA offers competitive salary and benefits. For a listing of our top benefits, visit 

COVID-19 Precautions:

The University of Iowa Center for Advancement is committed to the safety and well-being of its staff. The UICA strongly recommends staff and visitors wear masks and social distance. Additionally, we have invested in numerous facility updates, including the installation of bipolar ionization technology that cleanses indoor air and mitigates risk of exposure to contaminants and pathogens, as well as providing significant work-from-home flexibility for the majority of staff.

Job ID: 78574

Posted 28 days ago

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