Executive Assistant to the CEO

Twin State Technical Services

Twin State Technical Services is seeking an experienced executive assistant to work alongside a busy company Principal and become an important part of a fast-growing team. This is a position for a highly motivated, detail-oriented professional that likes to work in a fast paced ever changing environment.  An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role.   

Twin State is an enthusiastic, family-oriented, fast-paced tech company that has been in business for more than 25 years. Twin State was named the 2020 Business of the Year by the Quad Cities Chamber of Commerce. We provide our employees with an atmosphere where they can thrive by offering professional growth opportunities, flexible hours, stability, paid professional development, excellent insurance benefits, paid time off, and a close-knit, family culture. 

Specific Responsibilities: 

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 

  • Manage, sort and file incoming email 

  • Maintaining comprehensive and accurate records  

  • Performing minor accounting duties  

  • Perform HR job postings, scheduling of interviews, filing of resumes and job descriptions 

  • Organizing meetings including scheduling and sending reminders 

  • Taking detail notes at meetings and doing distribution and follow-up of action items 

  • Organizing company meetings which would include coordination of presentation materials using PowerPoint, arranging for a meeting location, and catering. 

  • Answering phone calls in a polite and professional manner 

  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters 

  • Other duties as assigned. 


Required Skills/Experience: 

  • Associate or bachelor’s degree. 

  • Five (5) years’ experiences as an Executive Assistant or administration assistant to C-level individual 

  • Possess strong written and verbal communication skills. 

  • Ability to multi-task a number and variety of projects at once. 


Preferred skills: 

  • Good experience and working skills with Office 365 i.e., Microsoft Word, Excel, Outlook, and PowerPoint 

  • Understanding and interest in technology 

  • Experience in hiring and HR 

  • Ability to multitask and prioritize tasks. 

  • Excellent time management skills. 

  • Well-developed organizational skills. 

  • Attention to detail. 

  • Great verbal and written communication skills. 

  • Professional discretion 

  • Strong customer service orientation. 


Reports to:  CEO/President 

Send your inquiry via email by clicking apply now! 


Job Benefits:

Benefits:   401(k), Health, Dental  and Life insurance, Employee Assistance Program (EAP), Paid Time Off (PTO), Flexible working environment, professional development, tuition reimbursement

Applying for:

Executive Assistant to the CEO

Twin State Technical Services

(.DOC, .DOCX, .PDF, .RTF, .TXT, .ODT, .PAGES, .WPS up to 2MB)

Job ID: 77620

Posted 28 days ago

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