Administrative Assistant

Howard Hughes Medical Institute

We currently have an opening for an Administrative Assistant in the laboratory of Dr. Michael Welsh at Pappajohn Biomedical Institute, at the University of Iowa in Iowa City.  The Welsh Lab is interested in understanding the biology of cystic fibrosis (CF) and developing new treatments for the lethal genetic disease.  The team also explores the cellular and molecular bases of Parkinson's disease and other neurodegenerative diseases and focuses on novel therapeutic approaches.  More information about the lab can be found on their website


This role is an integral part of the lab and will be responsible for supporting the Investigator with calendaring, travel, and correspondence. Strong candidates will have prior experience working with these responsibilities across a variety of medium, and a strong commitment to customer services.  This opportunity is perfect for those hoping to work in a challenging, intellectual environment with a team of individuals who are sincerely passionate about their work.


Principal Responsibilities:

  • Coordinate Investigator’s communications including email and phone

  • Maintain Investigator’s calendar, including scheduling and coordinating appointments, meetings, committee activities, conferences, and special events.

  • Coordinate Investigator’s travel arrangements, acting as liaison with event hosts, and complete travel reimbursement processes.

  • Compose and review, proofread and edit, research and compile written materials (correspondence, documents, and/or special reports).

  • Assist with managing timeline and deliverables for grants and other time-sensitive activities

  • Order office supplies and assist with inventory management as needed

  • Routinely update Investigator’s CV (publications, lectures, awards).

  • Assist with liaising between the lab and various administrative offices

  • Perform miscellaneous secretarial duties as required


  • Bachelors degree and 2-3 years related experience, or the equivalent combination of education and work experience

  • Strong computer skills using standard office equipment. Must be very familiar with the Apple (Mac OS) system. Proficiency required in Microsoft Word and PowerPoint, as well as Adobe Acrobat and Photoshop.

  • Excellent communication, organizational, recordkeeping and interpersonal skills

  • Must be able to work independently as well as part of a team

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).


Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.


Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.


HHMI is an Equal Opportunity Employer

Job Benefits:

We offer a full and competitive suite of benefits.

Application Instructions:

Please complete an application via the HHMI Careers site.

Job ID: 76766

Posted 10 days ago

Share This Job