Administrative Services Coordinator, Stanley Museum of Art

The University of Iowa

Job Reference #: 21003527

The UI Stanley Museum of Art is seeking one full time (100%), Administrative Services Coordinator. Join us as we transform lives by connecting the University of Iowa community, Iowans and the world with extraordinary works of art.

The University of Iowa Stanley Museum of Art welcomes the University of Iowa community, all Iowans, and the world to discover and enjoy extraordinary works of art, explore new ideas, and cultivate new insights into history, culture, and the act of creation. We create diverse communities around our collections by fostering creative connections across the university, the state, and the world. Through the wise stewardship and dynamic presentation of the collections in our care, the Stanley Museum encourages transformative encounters with works of art and contemplation of the human story.

Position Overview: This role provides administrative support to the Museum director and staff, including clerical, office administration, and communications support and information management.

Primary responsibilities include: providing logistical support to ensure effective administrative operation; providing front-line communication for visitors, callers, and correspondents; scheduling meetings; coordinating communication between Museum staff, advisory board members, and other constituents on- and off-campus; managing the calendar, schedule and activities for the Museum’s director, and for Museum department heads as-needed; reviewing office procedures and practices and suggesting revisions as appropriate. 

Success in this position requires initiative, organizational skills, the ability to manage time effectively and perform detailed work accurately and efficiently, and strong verbal and written communication skills as well as an ability to work effectively with diverse stakeholders. The ideal candidate will possess a demonstrated commitment to public service.

Key areas of responsibility include: 
•    Work directly in support of the Museum’s director, department heads, and the Museum’s Advisory Board 
•    Provide reception and general administrative support in the Museum office
•    Liaise with vendors and UI purchasing department to order and maintain supplies and inventory.
•    Assist the Visitor Services Manager to set up events.

*For a full job description, including all duties and competencies assigned, please visit our website by clicking apply now!

QUALIFICATIONS
Education and Experience Required:

•    Bachelor’s degree in management, communications, museum studies, or related field 
•    2-3 years of office support experience coordinating or working on a variety of complex clerical assignments related to the duties listed above
•    Knowledge of office systems and procedures.

Competencies Required:
•    Demonstrates a WORKING proficiency level in: 
      o    Working collaboratively as part of a team
      o    Written and oral communication skills
      o    Computer software applications 
•    Demonstrates the ability to multi-task and work well under pressure to ensure efficient prioritization and key tasks are completed 
•    Time management skills, including the ability to manage multiple and competing priorities
•    Ability to organize and maintain files, records, and schedules as well as coordinate activities and operations.
•    Ability to perform detailed work accurately and efficiently.

Desirable Qualifications:
•    Copyediting experience
•    Experience streamlining processes to improve effectiveness and efficiency

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Application Instructions:

Required Application Materials
In order to be considered for interview, applicants must upload both of the following: a resume and cover letter, and mark them each as a “Relevant File” to the job submission.

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be subject to a criminal background check. Up to five (5) professional references will be requested at a later step in the recruitment process.

Job ID: 75999

Posted 12 days ago

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