Research Administration Support

The University of Iowa Department of Psychiatry

The Department of Psychiatry at the University of Iowa is seeking an Administrative Assistant to support our growing research team.  We offer a competitive wage, excellent benefits, and an outstanding working environment!  

Our diverse and talented faculty and staff are dedicated to making significant discoveries on a range of psychiatric disorders and disciplines such as aging disorders and dementias, anxiety disorders, eating disorders, mood disorders, personality disorders, psychotic disorders, substance use disorders, genetics, neuroimaging, neuropsychology,  and telepsychiatry.  If you enjoy helping others in a positive, friendly, and polite atmosphere, consider being a part of this interesting and exciting place to work.

This is a great opportunity for a team-oriented Assistant with excellent customer service skills and an outgoing personality. The person in this position performs a wide range of tasks that required a high degree of independence, discretion, judgement, and confidentiality.  We look forward to hearing from you!

Duties to include:
•    Provide reception for Psychiatry Research Administrative Office
•    Managing multiple concurrent tasks, groups, and activities, making effective judgments as to prioritizing and time allocation
•    Proofing and editing documents (manuscripts, grant text, bio sketches, letters)
•    Creating Word and Excel documents to summarize and track various projects  
•    Preparing reports for faculty members and administrative staff
•    Preparing and editing PowerPoint slides and posters
•    Preparing grant text and various required documents by formatting and finalizing for upload 
•    Will assist in scientific journal manuscript submissions
•    Assisting in preparation of and submission of Special Payment Transactions
•    Opening, monitoring and closing accounts
•    Reviewing transactions for appropriateness and reconciling expenditures
•    Assisting in development of and maintenance of databases 
•    Answering questions, following up on concerns, and resolving problems within scope of office
•    Assisting in the preparation of operating budgets and grants including subcontracts.
•    Scheduling conference calls and setting up meetings 
•    Initiating purchasing requests for supplies and equipment 
•    May arrange for and process travel requests and expenses
•    Will serve as a liaison to faculty, staff, students, alumni, and public concerning inquiries that may require interpretation of policies, procedures, and programs 
•    Serving as contact for building maintenance and facilities management

Percent of Time: 100%
Schedule: Monday-Friday 8 AM – 5 PM
Salary: $36,336 – commensurate

Required Qualifications
Bachelor’s degree in Business or an equivalent combination of education and work experience
Minimum of 6 months prior office experience in an administrative setting
Prior budgetary experience 
Excellent Computer Skills:  Microsoft Office, Outlook, Work Powerpoint, Excel 
Excellent written and verbal skills
Demonstrated experience working effectively in a diverse environment
Strong organizational skills and attention to detail; understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy, as demonstrated at a working proficiency level.
Positive, friendly, and polite personality is an important requirement.

Desirable Qualifications
Experience working with grant submissions. 
Accounting experience is desired
Demonstrates working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Experience working with manuscript preparation, as well as ability to use reference management software.

Application Instructions:

To be considered, applicants must upload a Cover Letter and Resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. 
Job openings are posted for a minimum of 14 calendar days.  This job may be removed from posting and filled any time after the minimum posting period has ended.
Successful candidates will be subject to a criminal background check. Professional references will be required at a later time in the recruitment process. 

Job ID: 74387

Posted 20 days ago

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