Academic Clinical Program Management Specialist

The University of Iowa

Job Reference #: 20004116

Position Summary:

Provide oversight and coordination for the School of Library and Information Science (SLIS) by overseeing budgets and grants; managing recruitment, admissions and enrollment; coordinating and evaluating curriculum activities; serving as a liaison; program planning, promotion and implementation; and administering accreditation, compliance and reporting requirements.

About the School of Library and Information Science:

The School of Library and Information Science offers a graduate-level program of professional and academic preparation for careers in libraries and information centers. The program is accredited by the American Library Association. In concert with the mission of The University of Iowa (UI), the School seeks excellence in its education of future library and information professionals, its contribution to the knowledge base of library and information science, and its service to the School's local, regional, national and international constituencies.

Library and information professionals serve the needs of their own constituencies--children and teachers, members of academic communities, employees of profit and nonprofit organizations, and the public at large--ranging from information poor to information rich. They work in the contexts of issues such as information and communication technology, public and private information policy, managerial policy, and regional, national, and international economics.

Position Responsibilities:

Recruit, Admit and Retain Prospective and Current Students for Programs, Major Departments or Colleges

  • Plan, implement and manage student recruitment activities for SLIS (e.g., representing SLIS at recruitment fairs and conferences; leading on and off-campus recruitment activities; designing brochures and other application materials; recommending and coordinating creation of promotional materials; oversee production of annual newsletter; manage social media accounts and departmental website; and coordinating prospective student visits, meeting one-on-one with prospective students).
  • Advise prospective students regarding admissions, policies and procedures, and registration; evaluate transcripts and applications, communicating with students and committees as required; and coordinate admission decisions regarding routine exceptions and petitions, processing appropriate documentation.
  • Plan, schedule, and oversee student orientation.
  • Consult with SLIS students and faculty to confirm plans of study, course requirements, deviations from approved coursework, certificate and joint degree variations, progress towards degree including final analysis and exceptions, certificate completion, processing of all related forms; and to support them through all aspects of their degree program.
  • Analyze admissions data; and develop, maintain and monitor reports to support program goals.
  • Serve as program liaison and maintain effective working relationships with specialists, agencies, and organizations as well as with participating faculty and staff; provide support for SLIS student group (LISSO) and help identify activities to increase student success.

Enrollment Management

  • Manage course enrollments; assist with course scheduling; provide information to enrolled graduate students; and track enrollment numbers to ensure that course enrollment minimum has been met.
  • Work with non-degree students and students from other departments/programs on certificate options and course requirements/progress.
  • Collect, analyze, and reconcile enrollment data, including survey results; make recommendations; develop and distribute reports; and maintain statistics on department website.

Academic Standards and Curricular Policies

  • Develop and maintain program handbooks and operation manuals; update and incorporate changes into internal and external documents; and ensure that materials meet program compliance.
  • Provide initial directions to students requesting curricular changes; monitor and advise on time to degree; and analyze, document, and report on cause of variations.
  • Research and provide information to faculty regarding curricular policy, interpretation, and potential variations.
  • Work with independent external researchers and Special Collections to coordinate special research assignments for SLIS students.

Academic Program Management (Planning, Designing, Integrating, and Evaluating Curriculum)

  • Oversee operations of the SLIS programs and services, including the oversight and coordination of the SLIS reaccreditation process.
  • Plan course schedules with faculty each semester to confirm offerings meet program requirements and ensure student’s ability to meet time to degree based on available courses; and assist faculty in determining curricular options to support individual student’s completion of their degree.
  • Monitor program objectives; recommend and implement new processes or programs utilizing feedback from all sources including SLIS faculty retreats, Advisory Panel meeting, surveys, and faculty meetings; and create and provide oversight for surveys to measure program success as well as barriers.
  • Assist in formulating goals and developing new initiatives; and the coordination/preparation of strategic plans in support of SLIS.
  • Assist with the development of academic programs and materials to meet departmental goals; support and coordinate activities between SLIS and other UI departments to create new certificate programs and joint degrees.
  • Review, create, collect, optimize, and update content on program website to increase site visibility.
  • Research and draft program policy based on university/program standards; counsel and provide information to program participants; and provide interpretation concerning collegiate, and university policies, procedures, and regulations.

Budget Oversight and Management

  • Develop budget proposals for SLIS, monitor and supervise program and grant budgets, approve routine expenditures; create and maintain periodic and special program operations and financial reports and surveys.
  • Edit and assist in writing grant proposals, coordinate grant applications, and develop progress reports.
  • Oversee preparation of appointments and tuition payments for program participants; and travel arrangements and reimbursements for program students and visiting faculty lecturers.
  • Provide functional and administrative supervision and direction for support staff including work assignments, feedback, coaching and counseling to assure outcomes are achieved.

Please attach a resume and cover letter as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact

Successful candidates will be subject to a criminal background check.

Education Requirement

  • A Bachelor’s degree in a relevant discipline or an equivalent combination of education and experience is required.

Experience Required

  • Related experience (typically one to three years) in administrative support, accounting, supervisory, and program management including: preparing grant applications; developing and monitoring budgets and grants; serving as a liaison; and higher education program management is required.
  • Demonstrated excellent written and verbal communication skills; ability to effectively transmit, receive and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors at a working proficiency level is required.
  • Working proficiency in the use of computer software applications, including word processing, spreadsheets and databases is required.
  • Demonstrated working proficiency in multitasking, problem-solving, and working as part of a team as well as working independently and resourcefully is required.
  • A valid Driver’s License and the ability to occasionally travel is required.

Desirable Qualifications

  • Working proficiency with web design best practices and methodologies is desirable. Proficiency with web/graphic design software such as Photoshop is highly desirable, as is experience with version control using GitHub.
  • Extensive proficiency with organizational and project management skills is desirable.
  • Knowledge of NIH policies, procedures and regulations is desirable.

Highly Desirable Qualifications

  • Working proficiency and experience with graduate student program recruitment, admission, enrollment, orientation, and liaison is highly desired.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Application Instructions:

Application URL:

Job ID: 72178

Posted 10 days ago

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