Administrative Assistant (Senior Leadership)

Nordex USA, Inc.

Job Description:
Nordex USA, Inc. is seeking an organized and proactive administrative assistant to join our organization. You will work directly with Senior Leaders to ensure all administrative tasks are efficiently and effectively implemented. We are looking for an individual who is efficient and comfortable working with all levels of the organization. The ability to multi-task, while maintaining complex schedules, programs and information are essential in this position. The ideal candidate for this job is resourceful, a good problem solver, quick learner and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
 
Responsibilities:
  • Maintain positive and professional relationships with all levels of the organization 
  • Support senior leaders with general operational tasks
  • Plan and schedule meetings, presentations, and other office related events for senior leaders; send reminders regarding upcoming appointments and meetings 
  • Manage multiple senior leaders’ calendars  
  • Suggest changes to office task workflow to improve efficiency 
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages 
  • Schedule travel arrangements 
  • Complete monthly expense reports 
  • Manage communication of information in and out of the office for senior leaders; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages 
  • Maintain multiple file systems 
  • Maintain 3rd party databases with multi-departmental data 
  • Assist in preparation of presentation materials 
  • Other responsibilities as assigned by senior leaders and/or supervisor

Requirements:
  • High school diploma or GED equivalent required; AA or AS preferred 
  • 5+ years’ experience as an administrative assistant 
  • Fast, proficient, and accurate typist 
  • Extensive knowledge of Microsoft Suite including Excel, PowerPoint, and Word 
  • An outstanding communicator, both orally and written
  • Excellent customer service skills
  • Ability to work cooperatively with others to obtain information, assess needs and effectively transfer knowledge 
  • Ability to work in a fast-paced environment with continuous change and various challenges 
  • Knowledge of working in databases; running reports and analyzing the information 
  • Self-starter who works well independently
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Familiar with common office equipment (printers, copier, fax, etc.)
  • Detail-oriented and exceptional organizational skills
  • Must have strong interpersonal skills 
  • Ability to manage multiple tasks at once, and a wide breadth of experience managing administrative responsibilities 
  • Experience with complex file management
  • Strong problem solver and analytical thinker
  • Professional demeanor and attitude; willingness to learn, lead and improve 
  • Preferred secondary language in Spanish and/or German
DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Nordex USA, Inc provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. 
Applying for:

Administrative Assistant (Senior Leadership)

Nordex USA, Inc.

Application Instructions

Applicants may also apply directly on our website: http://www.nordex-online.com/2.0/company-career/career.html

Apply by Email

Applying for:

Administrative Assistant (Senior Leadership)

Nordex USA, Inc.

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Job ID: 69541

Posted 3 days ago

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