Program Coordinator

University of Iowa

Iowa City, IA Administrative & Clerical / Executive & Management $52,000 yearly

Job Reference #: 19003724

Responsible for coordinating programming operations for the Office of Graduate Development and Postdoctoral Affairs and communicating with campus stakeholders; coordinate graduate student professional development seminars and workshops; develop, prepare and distribute surveys; and manage the programs through planning, promotion and implementation.
Operational and Financial Management:
  • Organize and coordinate graduate student professional development seminars and workshops by confirming speakers, scheduling classrooms, and distributing information.
  • Organize and assist graduate students with planning major events.
  • Plan, execute, and assess logistics of Graduate Student Orientation Day as part of a team.
  • Plan and execute logistics of the Three Minute Thesis Competition as part of a team.
  • Prepare, compile, and analyze data for special projects including the Graduate College’s annual report.
  • Collect and compile sample resources from students including winning fellowships and job materials.
  • Manage registration and requests for Graduate College Professional Development services.
Communication and Outreach:
  • Compose a monthly communication with relevant news and resources for graduate students to be distributed to students, faculty and administrators via Listserv.
  • Maintain a database of students who have used Graduate College Services, including BookMe records and attendance at events.
  • Monitor, maintain, and update web content for the Graduate Careers & Fellowships Office.
  • Develop, prepare, and distribute surveys; collect and maintain survey data for evaluating the quality of workshops.

  • Coordinate applicable compliance standards.
Quality Improvement:
  • Assist in the evaluation of program effectiveness and impact; and consult with the Assistant Dean to evaluate and plan for future needs.
Leadership / Supervision:
  • May provide functional and/or administrative supervision of staff.
This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Tanesha Herman 

Successful candidates will be subject to a criminal background check.
Education Requirement
  • A bachelor’s degree in a relevant field or an equivalent combination of relevant education and experience is required.
Experience Required
  • Administrative and program experience (typically one to three years) is required including preparing, compiling and analyzing data/reports; event coordination; and program management.
  • Working proficiency with word processing, spreadsheets, presentation, database, web content management, online survey, and desktop publishing computer software applications is required.
  • Demonstrated excellent written and verbal communication skills; ability to effectively transmit, receive and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors at a working proficiency level is required.
  • Demonstrated working proficiency in the ability to work with variety of individuals and groups in a constructive manner while appreciating the unique contribution of diverse individuals is required.
Desirable Qualifications
  • A Master’s degree in a related field is desirable.
  • Working knowledge of policies pertaining to graduate students is desired.
  • Demonstrates a working proficiency in the ability to collaborate and interact with individuals and groups.
  • Demonstrates the ability to adjust and develop self to prepare for new or changing assignments, processes, people or priorities as organizational needs dictate at a working proficiency level.
Some knowledge of University of Iowa policies, procedures and regulations is desired.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Application Instructions:

Please attach a cover letter and resume as part of the application process. Job openings are posted for a minimum of 14 calendar days.

Job ID: 69057

Posted 11 days ago

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