Administrative Assistant-Secondary Roads

Johnson County

Iowa City, IA Administrative & Clerical / General Help $26.15 to $30.76 hourly

Under direction from the County Engineer, provides administrative support to the Engineer and management staff, manages the Secondary Roads office by maintaining accounts and other records, helping prepare budgets, leading office personnel, and performing related duties.


Knowledge of:

  • Current office procedures and practices
  • Bookkeeping including basic practices regarding accounts payable/receivable and payroll
  • Mathematical computations
  • Basic principles of supervision
  • English language to include grammar, spelling, punctuation and proofreading skills


Ability to:

  • Collect data, keep accurate records, and prepare specialized reports
  • Make bookkeeping entries and complete business forms
  • Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
  • Operate common office equipment such as, calculators, fax and postage machines, photocopiers, multi-line telephones, business band radios, and scanners
  • Type 45 wpm accurately and use a computer for the purposes of data entry, spreadsheets, word processing, email and Intranet
  • Interpret, apply, and articulate departmental policies and procedures
  • Maintain confidentiality and security of information as appropriate
  • Provide customer service that is courteous and responsive
  • Maintain effective working relationships with co-workers, supervisors, other departments, agencies, and members of the public
  • Make decisions requiring interpretation and judgment
  • Work independently on projects and routine tasks
  • Organize and prioritize multiple tasks and competing priorities
  • Be detail-oriented when working with documents and information
  • Perform clerical tasks with a high degree of speed and accuracy
  • Handle low to moderate levels of stress, meet deadlines and solve problems appropriate to the position
  • Follow verbal and written instructions
  • Organize and present facts, ideas, and opinions clearly and concisely, orally and in writing
  • Have clarity of speech and hearing which permits effective communication
  • Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hardcopy forms
  • Have sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouse
  • Lift, push, pull and/or carry up to 35 pounds as needed
  • Stand, sit, squat, kneel, bend, crouch, twist, reach, and use a step stool as needed
  • Have sufficient personal mobility to complete work at various county facilities
  • Work flexible schedule and additional time as needed


MINIMUM EDUCATION, TRAINING AND EXPERIENCE:

Post high school training in office administration and 3 years of general office and accounting experience OR any equivalent combination of education and experience which provides the required knowledge and abilities.


Special requirements: Valid Iowa driver’s license and insurable under county liability coverage. May also require use of personal vehicle for official business. Must pass background check.


SPECIFIC DUTIES: to be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

  • Prepares correspondence, reports, and other documents as directed by the County Engineer. Provides administrative support to the management staff.
  • Processes payroll and claims for the department.
  • Answers phone and business band radio, responds to questions, routes calls, and assists incoming visitors to the office.
  • Organizes and maintains files and records including payroll records and confidential personnel files.
  • Prepares applications, and files reports related to local, state and federal grants and contracts.
  • Helps the County Engineer prepare annual budgets and annual reports to Iowa Department of Transportation; analyzes and maintains monthly budget reports; prepare statistics and documents.
  • Provides guidance to office staff including training, answering questions, distributing and checking daily work assignments. Communicates input to County Engineer.
  • Coordinates intra- and inter-departmental communication including construction progress updates on social media, website and newsletter.
  • Maintains inventory of departmental assets.
  • Assures maintenance of office equipment and initiates purchases of office supplies.
  • Performs general clerical duties such as photocopying, filing, faxing, typing, and deliveries.
  • Serve as back-up for department clerical support.
  • Attends work-related meetings, trainings, and conferences as requested.
  • Performs all work duties and activities in accordance with County policies, procedures, collective bargaining agreement, and safety practices.
  • Attends work regularly at the designated time and place.


Application Instructions:

Cover letter and resume are required with online application

Job ID: 68142

Posted 22 days ago

Share This Job