Admin Services Coordinator

University of Iowa

Iowa City, IA Administrative & Clerical $21,273 yearly

Job Reference: 18001209
Job Description:

The College of Liberal Arts & Sciences, Department of History
Working Title:
Undergraduate Program Coordinator

Classification Title: Administrative Services Coordinator

Pay Grade: 2B

Percent time: 65% Academic Year

Staff Type: Professional & Scientific

Type of Position: Regular

Salary: $21,273


A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Position Summary:

This position serves as primary administrative contact for the History undergraduate program. Coordinates and performs administrative support activities for the Department of History, and assists faculty members in providing special programs, learning experiences, and opportunities for successful student outcomes. Requires discretion, confidentiality, independent judgment, and strong analytical skills. For more information on CLAS please visit our website at For more information on the Department of History please visit

Key duties include:

  • Assists the Department Administrator (Admin), Department Chair (DEO), Director of Undergraduate Studies (DUS), Honors Director, and Academic Advisor to reply to questions from undergraduate students. Backup assistance to the Director of Graduate Studies (DGS) and graduate students.
  • Coordinates aspects of undergraduate student admissions and recruitment activities (e.g. Hawkeye Visit Days, Admitted Student Visits, Welcome Open House, and You@UI event).
  • Schedule History honors thesis defenses; maintain thesis archives in department.
  • Assist in boosting news or events through social media outlets – website, Facebook, Twitter, Weekly Mailing.
  • Collect and archive instructor evaluations and course syllabi electronically.
  • Manage one of departmental procurement cards; following purchasing policies/procedures, monitoring charges, and providing correct receipts to Shared Services for monthly reconciliation.
  • Initiate HR transactions at the request of others.

Education Required:

  • A Bachelor’s degree or equivalent combination of education and experience is required.

Required Qualifications:

  • Typically 6 – 12 months experience providing administrative support for a program that includes supporting/coordinating day-to-day operations and providing support to an administrator/manager or similar position.
  • Demonstrates excellent written and verbal communication skills; the ability to effectively interpret information received; and correctly communicate with faculty, staff, students, and the public, while appreciating the unique contributions of diverse individuals.
  • Working knowledge of and ability to use such tools as Microsoft Office suite (Outlook calendar/email, Word, Excel, PowerPoint, Publisher) and internet search tools.
  • Working knowledge and evidence of success in organizing and planning tasks and events and meeting deadlines.
  • Demonstrates working knowledge of web editing and use of social media platforms.

Highly Desirable Qualification:

  • Working knowledge of University systems (e.g. MAUI, ICON, Drupal)

Desired Qualifications:

  • Working experience with electronic processing of transactions, web forms, and workflow.
  • Basic knowledge of University policies, procedures and regulations.

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be subject to a criminal background check. For questions or additional information, please contact Karli Kirsch and/or Lena Niemann.

For a detailed job description, please email Karli Kirsch @ karli- and/or Lena Niemann @ lena-

Job ID: 66229

Posted 17 days ago

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