Detail View

Operations Coordinator

North Liberty, IA

Job Information:


EMPLOYEE CLASSIFICATION: Part-time, hourly (Monday through Friday, 30 hours per week)

LOCATION: North Liberty, IA 

REPORTS TO: Executive Director

APPLICATION DEADLINE: Until filled.

START DATE: Immediately


Sigma Lambda Beta is seeking a meticulous, problem-solving, high energy office manager to join our team-oriented staff to manage multiple projects simultaneously in order to facilitate the progress of our team. The position requires a consistent schedule but is flexible enough to accommodate life’s curve balls. 


BASIC FUNCTIONS AND RESPONSIBILITIES 

Perform a wide range of administrative, accounting and office support activities to facilitate the services offered to members of Sigma Lambda Beta International Fraternity as well as the day-to-day operations of the organization.  


Communication

  • Answer phone calls and emails and follow up with messages

  • Answer and follow up with phone calls to ED as requested. 

  • Sort and process incoming and outgoing mail.

  • Maintain communication with entities with respect to paperwork and payments

  • Prepare bi-weekly newsletter


Data Management 

  • Manage and update data collected.

  • Maintain and manage records in member database.

  • Serve as webmaster of organization’s website via HTML and WYSIWYG editors (Managing posts, member-only resource center)

  • Create reports using data collected through various forms


Fiscal

  • Maintain fiscal binder.

  • Manage all accounts receivable (invoice payments received and bank deposits).

  • Manage all accounts payables (bills, expenses, reimbursements).

  • Create and send invoices.

  • Keep track of and collect payments from members in default, including payment plans.

  • Prepare financial reports as requested.


Office Duties

  • Manage office supplies.

  • Book travel and meeting logistics for national volunteers and staff.

  • Other responsibilities as assigned.

  • Send Fraternity material to membership as required.


National Events

  • Attend National Events.

  • Coordinate National Event logistics prior to, during, and after each national event.


    • Manage registration/attendance list.

  • Process related paperwork and payments.

  • Prepare attendee registration packets.

  • Process related expenses.


REQUIRED QUALIFICATIONS 

  • High school diploma required.

  • Excellent problem solver. 

  • Minimum 2-3 years experience as a clerk/administrative assistant.

  • Excellent command of Microsoft Word, Excel, Quickbooks (on-line) & email.

  • Proficient knowledge of all other Microsoft Office applications.

  • Ability to operate basic office equipment such as computers, copiers, calculators, printers.

  • Proven ability to work in a team and as an individual.

  • Excellent communication skills (written and oral).

  • A sense of humor is a must.

PREFERRED SKILLS

  • Accounting experience.

  • Experience using QuickBooks (Online version).

COMPENSATION

  • Hourly wage: $13.50.

  • Paid time off.

  • Paid holidays, if holidays fall on regularly scheduled work day.

  • Simple IRA Program with company match of up to 3%.


TO APPLY

Email letter of interest, resume and the names of 3-5 references to xromano@sigmalambdabeta.com.  One can also post to:

Xavier E. Romano, Executive Director

Sigma Lambda Beta Intl. Fraternity

7 Hawkeye Drive – Suite 101

North Liberty, Iowa 52317


Applying for:

Operations Coordinator

Sigma Lambda Beta International Fraternity

Apply by Email

Applying for:

Operations Coordinator

Sigma Lambda Beta International Fraternity

(.DOC, .DOCX, .PDF, .RTF, .TXT, .ODT, .PAGES, .WPS up to 2MB)

Apply Over the Phone

319-242-7542

Posted 04/26/18

Job ID: 64100