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Operations Coordinator

North Liberty, IA

Job Information:

BASIC FUNCTIONS AND RESPONSIBILITIES 

Perform a wide range of administrative, accounting and office support activities to facilitate the services offered to members of Sigma Lambda Beta International Fraternity as well as the day-to-day operations of the organization.  

Schedule

Candidate will work 25 hours per week, Monday through Friday.  Some flexibility allowed. 

Communication


  • Answer phone calls and emails and follow up with messages

  • Answer and follow up with phone calls to ED as requested.

  • Sort and process incoming and outgoing mail.

  • Maintain communication with entities with respect to paperwork and payments

  • Prepare bi-weekly newsletter


Data Management 


  • Manage and update data collected.

  • Maintain and manage records in member database.

  • Serve as webmaster of organization’s website via HTML and WYSIWYG editors (Managing posts, member-only resource center)

  • Create reports using data collected through various forms


Fiscal


  • Maintain fiscal binder.

  • Manage all accounts receivable (invoice payments received and bank deposits).

  • Manage all accounts payables (bills, expenses, reimbursements).

  • Create and send invoices.

  • Keep track of and collect payments from members in default, including payment plans.

  • Prepare financial reports as requested.

 

Office Duties


  • Manage office supplies.

  • Book travel and meeting logistics for national volunteers and staff.

  • Coordinate meetings and schedules.

  • Other responsibilities as assigned.

 

National Events


  • Attend National Events.

  • Coordinate National Event logistics prior to, during, and after each national event.

  • Manage registration/attendance list.

  • Process related paperwork and payments.

  • Prepare attendee registration packets.

  • Process related expenses.


REQUIRED QUALIFICATIONS


  • High school diploma required.

  • Excellent problem solver.

  • Minimum 2-3 years experience as a clerk/administrative assistant.

  • Excellent command of Microsoft Word, Excel and Outlook.

  • Proficient knowledge of all other Microsoft Office applications.

  • Ability to operate basic office equipment such as computers, copiers, calculators, printers.

  • Proven ability to work in a team and as an individual.

  • Excellent communication skills (written and oral).


PREFERRED SKILLS


  • Accounting experience.

  • Experience using QuickBooks (Desktop or Online versions).

  • Manage social media and other web-based services.

 HTML editing knowledge preferred.

COMPENSATION


  • Hourly wage: $12-$14, commensurate with experience.

  • Paid time off and most holidays

  • SIMPLE IRA (employer match up to 3%)

Application Instructions:

Provide resume and cover letter.

Applying for:

Operations Coordinator

Sigma Lambda Beta International Fraternity

(.DOC, .DOCX, .PDF, .RTF, .TXT, .ODT, .PAGES, .WPS up to 2MB)

Posted 05/31/17

Job ID: 60968