Job Duties and Responsibilities:

• Manage the A/P staff, provide leadership through example.
• Be able to perform all phases of the A/P process, from start to finish.
• Continuously evaluate, analyze and streamline A/P processes.
• Assist, research and investigate invoice discrepancies.
• Ensure that all internal policies and procedures are being adhered to regarding the A/P processes.
• Review invoices for appropriate documentation, GL coding and approval prior to payment.
• Process, batch and input vendor invoices, and check requests.
• Monitor critical payments, such as franchise fees, corporate credit cards, construction, and utilities.
• Assist with weekly check runs.
• Comfortable with multi-property transactions.
• Understanding owned properties versus third party management and differences in cash flows.
• Understanding of software (procurement and ERP) and ability to run and analyze reports.
• Ensure proper new vendor set up and 1099 tracking.
• Assist with the year end 1099 reporting, for multiple states.
• Reconcile customer statements and maintain AP files.
• Assist team in researching outstanding bank rec items.
• Ensure team is cross-trained in all areas.
• Stay on top of AP topics and determine if processes need to be adjusted.
• Perform various other duties as assigned to meet business objectives.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work in a fast-paced environment with emphasis on timeliness and accuracy.
• Ability to supervise and manage a team.
• Understanding of general accounting principles.
• Thorough knowledge of the accounts payable function.
• Strong attention to detail, organizational and multi-tasking skills.
• Ability to communicate effectively verbally and in writing.
• Ability to follow-up with various teams to ensure tasks are being completed.
• Skill in the use of personal computers, Microsoft Office (especially Outlook, Excel and Word) and software applications.
• Proficient in writing various reports and analyzing data.
• Ensuring that an attitude of customer service is prevalent in our organization through serving our customers (properties).
• Enhancing systems, procedures and manuals to assist our staff in doing their jobs (ie: restaurant/bar manual, employee manuals, employee administration/policy handbooks, benefit manual, accountant handbook, front desk procedure guide, etc)
• Education and enforcement of communication on policies and procedures
• Ability to work well in team-oriented environment.

EDUCATION AND EXPERIENCE:

• Minimum of 5 years accounts payable experience required.
• Minimum of 2 years of supervisory experience required.
• Multi-property accounts payable experience required.
• College degree required, or applicable experience.

Job Competencies:

• Commitment to Task: Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.
• Communication Skills: Presents ideas, concepts, and information effectively and clearly through the spoken word; actively listens; communicates comfortably with various audiences; responds effectively to questions.
• Flexibility: Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
• Initiative: Takes action proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a "can-do" attitude.
• Managing Execution: Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; organizes and schedules people and tasks; utilizes resources effectively to meet goals.
• Teamwork: Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team's decisions; contributes to the team's efforts.

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