Supervisor of Business Services

Linn-Mar Community School District

Marion, IA Accounting $68,000 to $72,000 yearly

Position Title:            Supervisor of Business Services
 
Immediate Supervisor:         Chief Financial Officer/Chief Operating Officer
 
Summary:      To assist in the administration of the District’s business operations so as to provide maximum support for the education services of the District with the financial resources available.
 
Essential Duties and Responsibilities:  (Other duties may be assigned.)
 
Assists in effectively and efficiently managing the fiscal affairs of the district.  Specific duties are:
 

  • Manages the day-day activities of the accounting function, which includes coordinating, administering, updating and evaluating payroll, receipts, receivables, fixed assets and payables procedures, system and standards; ensures compliance with Federal, State and local laws, regulations, codes and/or standards.
  • Supervises Business Office support staff; includes prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained and provide professional development; ensuring that employees follow policies and procedures; maintaining a healthy and safe work environment; and making hiring, terminating and disciplinary recommendations.
  • Maintains a complete and systematic set of records of all financial transactions of the District.
  • Reviews financial reports worksheets, general ledger entries, transfers, purchase orders, credit card transactions, payment requisitions and related documents; identifies, researches, and directs the resolution of issues; ensures deadlines are met; and responds to department inquires.
  • Coordinates District grant financial record keeping and reporting: process grant funds and prepare corresponding reports.
  • Review deposits and authorize bank transfers and wires.
  • Review and approve all purchase requisitions of the District.
  • Evaluates, develops, and maintains internal controls and processes.
  • Assists in the developing, interpreting and applying District policies, procedures, laws and regulations.
  • Organizes internal audit and liaison with external auditors including responsibility for independently planning and executing the audit.
  • Prepares reviews, analyzes, and submits a variety of complex and/or special reports, reconciliations, communications, schedules and/or statements to and from internal departments, financial institutions, board of education, and external agencies including the submission of the annual certified report.
  • Monitor the line item budget for all funds of the District.
  • Assist the Chief Financial Officer with the annual preparation of the district’s budget.
  • Assist the Chief Financial Officer with investments in accordance with Board Policies and State and Federal laws.
  • Reconcile bank statements for appropriate funds.
  • Maintains professional growth through organizations, workshops, seminars and/or related professional reading.
  • Keeps abreast of new developments in generally accepted accounting principles (GAAP) for governments and schools, and all applicable Federal, State and local laws governing financial reporting requirements.
  • Works cooperatively with other departments and school associated groups to determine accounting needs and provide financial information.
  • Provides training and support to central administration and building administration on accounting and budgeting matters.
  • Assists the Chief Financial Officer in the preparation of the Comprehensive Annual Financial Report (CAFR) and submission to ASBO.
  • Audit buildings for cash handling and business procedures.
  • Assists in administering time clock, online receipting, and other applicable business systems.
  • Assists in maintaining and monitoring IVisions computer finance system including; completing year end rollover of IVEE system and setup in new year, updating user(s) information, and ensuring proper security and safeguards within the system.
  • Participates in contract negotiations for support staff groups.
  • Assists in the preparation of State reports including but not limited to the certified annual report (CAR) and BEDS.
  • Responsible for preparation and/or review of monthly, quarterly, and annual payroll related reports that are submitted to local, state, and federal agencies.
  • Assists in the coordination of the registration process for the District.
  • Regular and reliable attendance.
  • Attends meetings of the Board as needed.
  • Performs other duties as may be assigned.

 
Professional Standards:
1.  Quality (Projects a genuine concern for quality.  Work is accurate, thorough and well organized.  Uses time wisely.  Seeks out and takes responsibility for additional projects.  Adheres to quality standards / procedures and frequently suggests quality improvement ideas.  Develops systems and procedures to ensure high quality work.  Consistently completes work on time.  Encourages and develops practices for continuous improvement in work processes and systems; demonstrates and fosters creativity and technical excellence. )  
2.  Knowledge of job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuous improvement and ongoing learning.)
3. Problem Solving / Independent Judgment (Effectively analyzes and solves problems.  Makes high quality decisions in a timely manner.   Self-reliant capacities to perceive, discern, or make reasonable decisions.  Willing and able to exercise sound judgment.  Breaks down complex problems into component parts and develops solutions in a logical/scientific systematic way.  Develops, analyzes, selects, implements and evaluates optimum courses of action.  Takes responsible actions and is accountable.)
 4.  Teamwork / Collaboration (Works well on a team.  Demonstrates commitment to shared team goals. Builds relationships.  Collaborates and cooperates in order to achieve group objectives.  Listens, responds, and expresses disagreement constructively.    Encourages all team members to contribute their ideas and skills.  Shares own expertise with others. Fosters alliances with others as valuable resources; seeks and understands other people’s viewpoints.)
5.  Initiative / Dependability (Identifies what needs to be done.  Takes action prior to being asked or before the situation requires it.  Does more than what is normally required in work situations.  Resourceful and follows direction.)   
6.  Motivation / Self-Management (Strives to achieve.  Perseveres.  Demonstrates adaptability. Commits self and others to accomplish challenging objectives.    Recovers quickly when progress is stalled by obstacles or adversity.)  
7.  Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.)     
8.  Communication (Communicates effectively both verbally and in written forms.  Communicates up, down and across the organization and maintains constructive working relationships.  Listens to others.  Speaks clearly and concisely; expresses thoughts and ideas easily in groups and in one to one conversations.  Conveys information (written/verbal) and ideas accurately and clearly.  Provides input/feedback in a timely, direct and candid manner.    Shows interest in what others have to say; listens well in a group to enhance understanding and quality of participation.) 
9.  Managing Change/ Adaptability (Demonstrates good understanding of organizational changes and communicates support and/or leadership for such change.)      
10.  Professional / Conflict Resolution (Positive approach.  Recognizes, mediates and resolves conflicting people, priorities and resources.  Displays professional and positive manner with students, families, employees, co-workers and administration.  Ensures that conflicts are resolved in a professional manner and recognizes when to request additional resources to help resolve the situation.)
11.  Professional development (Takes responsibility for own development and learning.  Encourages and develops practices for continuous improvements in work processes and systems.  Continually learns from personal experience; actively seeks opportunities for learning and self-development; requests feedback and welcomes advice when it is offered.)
12.  Safety (Leads by example that safety is important.  Adheres to safety policies and procedures.) 
 
Supervisory Responsibilities:
Accounts Payable, Accounts Receivable, Total Access (NS), LRC Reception/Facility Rentals
 
Minimum Education and/or Experience:
 

  1. BA or AA Degree in Accounting or Business-related field with minimum of 9 semester hours in accounting.
  2. Possess or ability to qualify for School Business Officer authorization.
  3. Previous work experience (5+) years in business, accounting, and/or payroll.
  4. Supervisory experience in motivating, training, evaluating, and directing employees.
  5. Experience in K-12 education and/or other government accounting is preferred.

 
Licensure or Certification:
School Business Official certification preferred, or willingness to obtain.
 
 
Knowledge, Skills and Abilities:   (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed here are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 

  • Successful experience managing multiple priorities and complete work in a timely, accurate, and thorough manner.
  • Thorough understanding of, and the ability to use, mainframe computer accounting systems, desktop computer applications, especially spreadsheet applications and computer presentation software such as excel and power point.
  • Excellent verbal and written communication skills.
  • Thorough understanding of statutory requirements for Iowa school districts.
  • Excellent organizational and time management skills.
  • Ability to maintain a high level of confidentiality in daily operations.
  • Leadership ability coupled with strong supervisory and team building skills to form and maintain constructive working relationships.
  • Ability to work and make decisions independently and/or in a team environment.
  • Interpersonal skills that exhibit friendliness, tact, patience, and courtesy.
  • Willingness to work outside of normal business hours when necessary.

 
Physical Demands:   (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 
While performing the duties of this job, the employee is regularly required to stand, walk, speak, sit, and hear.  The employee is regularly required to utilize manual dexterity to use the telephone, calculator, 10-key, computer keyboard/mouse, and other relevant accounting tools. Employee will sit for long periods of time.  The employee is occasionally required to reach with hands and arms, stoop kneel, or crouch.  Specific vision abilities required by this job include close vision and depth perception.  The employee is occasionally required to lift and/or move up to 25 pounds.  A physical examination is required within 30 days of employment verifying that the employee is physically able to perform the functions of the assigned job with or without reasonable accommodations.  Specific vision abilities required by this job include close vision and depth perception.
 
Work Environment:   (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 
Tobacco-free and drug-free, climate controlled working and learning environment.  Noise level in the work environment is usually moderate; however, due to the number of persons working in a limited amount of space, there can be distractions.  Position demands meeting deadlines with severe time restraints.
 

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.  These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

It is the policy of the Linn-Mar Community School District not to discriminate on the basis of age, color creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, genetic information, physical or mental ability or disability, ancestry, political party preference, political belief, military status, socioeconomic status, pregnancy, or familial status in its educational programs and its employment practices.

Job Benefits:

Medical/Dental/Life insurance.  Paid vacation, illness and personal time.  IPERS covered employer.

COVID-19 Precautions:

Social distancing measures are taken and face masks are required. 

Job ID: 72945

Posted 26 days ago

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