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Accounts Payable Specialist

Cedar Rapids, IA

Job Information:

About GreatAmerica:
GreatAmerica is a national commercial equipment finance company dedicated to helping manufacturers, vendors and dealers be more successful and keep their customers for a lifetime. While GreatAmerica has grown to more than 500 team members, our entrepreneurial spirit remains and endless opportunities lie ahead.  We have experienced unparalleled year over year growth since our founding in 1992.  

GreatAmerica is structured in cross functional teams that allow individuals to make informed decisions that benefit the company and our customers. There is no doubt in our minds we are building the greatest company of its kind, offering the finest products and services available anywhere. When you are part of the GreatAmerica team, you are part of the future, part of an opportunity to grow professionally and to reach your potential while enjoying your work.

About this position:
Do you take pride in maintaining quality and accuracy in your work?  Do you have the ability to perform tasks that are repetitive in nature?  As an Accounts Payable Specialist you will audit new originations and be responsible for processing payments in an accurate and timely manner.  Payment processing will include: transaction funding, various dealer remittances and trade payables.  You will also be responsible for imaging and correctly indexing documents pertinent to dealer and transaction files as well as tracking and storing original documents.  You must be able to perform in a high intensity, customer focused environment, showing accountability in working both independently and as part of a team.

Specific responsibilities include:
  • Audit new originations to ensure each finance transaction is properly booked in our Lease Accounting System. Develop an understanding of a wide variety of new and existing finance programs, an expertise of existing systems/technology, and learning new systems as they evolve or are developed
  • Apply upgrades, buyouts, advance payments and other fees received in conjunction with transaction fundings
  • Process payment transactions via ACH, wire and/or checks, including dealer fundings, quarterly renewal sharing, bundled payments, dealer money and miscellaneous payments to dealers, customer refunds, partnership collections, and payments on behalf of GreatAmerica’s Portfolio Services Group
  • Process trade payable vouchers in accordance with company approval authority guidelines
  • Process employee expense reports according to internal guidelines, and perform related Accounts Payable (AP) departmental duties as needed
  • Maintain dealer and Accounts Payable (AP) vendor records and master files, as well as invoice filing system, W9 records and Dealer Authorization records
  • Administer company purchasing card program to include receipt, reconciliation, and payment
  • Responsible for the timely issuance of Form 1099 including addressing any IRS “B” notices promptly
  • Maintain the outstanding check listing to assist with Unclaimed Property Reporting laws
  • Balance to Cash Apps through the nightly reporting process
  • Image dealer and transaction files to make images available to all GreatAmerica employees in the OnBase database
  • Track originals to ensure they are properly sorted, stamped and filed in correct fireproof safe and storage facility
  • Research, analyze and resolve problems with booked transactions in our Lease Accounting System or payments in our Accounts Payable System

*Hours: Monday-Friday 9:30AM-6:30PM*

Education, experience and skills required:
For this position you must be a high school graduate or equivalent.  One to three months related experience and/or training; or equivalent combination of education and experience is required.  A minimum of two years accounts payable experience is desired.  Proficiency in Microsoft Office Suite is required.  Basic typing and computer skills, including 10-key skills are preferred but not required.  We are seeking a reliable individual with excellent verbal communication skills!
Competencies required for all GreatAmerica team members: Honesty/Integrity, Customer Oriented, Accountability, Tenacious, Communication Skills (Oral & Written), Adaptability

Competencies required for this position: Customer Oriented, Detail Oriented, Accuracy, Energetic, Working Under Pressure, Accountability, Problem Solving, Organized, Reliable

Posted 05/18/18

Job ID: 42452740