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Director of Finance & Administration

Cedar Rapids, IA

Job Information

Position Summary:

The Director of Finance and Administration is a senior staff position who is responsible for administering the business and financial operations of the organization, including financial control, reporting, payroll, and vendor relations. The most qualified candidate will possess outstanding financial acumen, a commitment to transparency, solid customer service skills, and a desire to continue learning and to developing new skills in others.

DUTIES AND RESPONSIBILITIES

Finance

•Monitor internal controls for accounting, auditing, budgeting, purchasing, inventories, payroll, and administrative services functions.

•Manage daily administrative and financial activities, including financial record keeping, production of financial statements and settlement reports, and personnel records.

•Assist with the preparation of operating budgets and forecasts; monitor revenues and expenses against approved budget.

•Produce monthly financial statements, process accounts payable and accounts receivable, and process deposits; maintain records.

•Ensure compliance with all financial/tax reporting requirements of agencies/foundations, including FEMA, U.S. Department of Education, Iowa Department of Cultural Affairs, and various tax credit investors.

•Direct the preparation and maintenance of property, equipment, and instrument inventory records and maintain depreciation schedules.

•Work with the auditors in preparation of the annual audit report and filing of tax reports; review and approve all drafts; assure distribution of reports as required; respond to audit findings.

•Coordinate the administration of all operating leases and contracts, including: IT services, insurance, audit services, building lease, maintenance contracts, and other services.

•Prepare artistic settlement statements and reconciliations for productions.

•Prepare and submit financial reports as needed by other departments.

•Oversee processing of Orchestra Iowa School tuition collection and payroll, track scholarship availability, and annually assess School pricing structure.

Personnel

•Direct the preparation and maintenance of all payroll records assuring compliance with all legal requirements.

•Prepare and submit federal, state, and local income tax forms, withholding forms, and other forms as required.

•Direct the execution of all benefits programs, including retirement programs, health insurance, and all other types of institutional insurance, maintaining accurate records and filing all required reports.

•Perform all new employee orientation processes, including collecting necessary paperwork and other onboarding, as needed.

•Perform other human resource functions, as required.

Ticketing Operations

•Serve as co-manager of the Orchestra Iowa and Paramount Theatre Ticket Office.

•Run reports for performance reconciliations and assist with event and season set up through Tessitura.

•Create and review monthly performance statements for all non-Orchestra Iowa shows at the Paramount Theatre to reconcile with show promoters and venue management.

•Participate in rotation as Ticket Office Manager on duty for all shows ticketed through the Ticket Office.

Administrative

•Participate in concert duty on a rotating basis.

•Staff the Finance Committee; prepare monthly financial statements.

•Attend and record minutes for all Board and Executive Committee meetings.

•Perform other duties as assigned by the CEO.

REQUIRED SKILLS AND EXPERIENCE

•Bachelor's degree required, CPA preferred

•A minimum of three years experience in finance or related field required

•Knowledge of Microsoft Office, QuickBooks, and Tessitura preferred

•Excellent oral and written communication skills

•Strong customer service and problem solving skills

•Highly developed organizational skills and outstanding attention to detail

•Passion for the performing arts a must

SALARY AND BENEFITS

Salary commensurate with experience. Orchestra Iowa provides excellent benefits including medical, dental, vision, short/long-term disability insurance, downtown parking and many others.

ABOUT ORCHESTRA IOWA

Founded in 1921, Orchestra Iowa is widely recognized as the state's premier symphony orchestra. Its 68 professional musicians showcase their artistic excellence through more than 180 classical, ballet, opera, popular, chamber and educational performances each season, many of which are heard on Iowa Public Radio and seen on Iowa Public Television. Orchestra Iowa currently has an annual operating budget of $3 million, operates under a collective bargaining agreement with the American Federation of Musicians and is a member of the League of American Orchestras (Group 3) and the Regional Orchestra Players Association (ROPA).

To apply, please submit cover letter, resume with salary history and three references via email to wlarson@orchestraiowa.org. No phone calls please.

Posted 01/05/17

Job ID: 20952621
Mactive ID: 45842